Good evening everybody. We're in for an exciting board meeting today. Be two shifts and celebrations the recognition that we have at the board meeting so let's get it started. We have the last marvelous color guard here with us today in a pack and then we'll have them come forward and start a color guard. It's actually a. He's joining the regular allegiance to the flag of the United States of America the republic for which it stands. One nation under God indivisible with liberty and justice for all. Need to go and get the
Guaranteed. My name is Josephine I'm in third grade my teachers Mr. Cain I knew all along when my brother
My name is Mary. And then third grade.
My mom's name is very Diana and I'm in third grade.
My name is Layla Jackson and my teachers movie and I'm in third grade and I'm here with my two cousins and my mom and my brother. My name is Will Cain Ron knows I'm here with my mom. I'm in third grade and like and like teachers nosy I mean I just continually as B I am in third grade am I.
I am your my mom and my teacher is Lizzie I am Eliza.
My school name is not her race elementary school like Maisie and I'm here. My mom
Is in Athens. I can give him know about her husband Wow.
Great job. Plus our color guard then. She didn't even have to use the microphone. To hear that so very well enunciated moving on to item 3.0 to approve disapprove additions to the agenda or remembers
Seeing none. We'll move on to item 2.0 three approve disapprove ordered the agenda. Say none will move on to identify 0 4 report of action taken in closed session supertankers. The board approved the closed session minutes of November 13 2018 4 in favor and one abstention there are no other actions to report and thanking Mr. Cruise now moving on to the most exciting part of the agenda item 2.0 5 swearing in of elected board members and how should we start that process you know the amount that you and others so we're getting the the oath and then we'll have the swearing in at the words
So we're going to start off with our newly elected board member may Mona Alberta.
Mona. Can I buy you a podium please. And you can about your personal swearing in as well. So Mona can you introduce yourself and you are the I mean your parents who are introducing you.
This is my father's name. I find my mother Nic about who are going to be I guess my dad is going to rebound.
So I know that good old thing. Hope you'll see it.
All right. You got this for me. All right.
I the homeowner of suburbia do solemnly swear. Do you solemnly swear that I will support and defend that I will support and defend the Constitution of the United States the Constitution of the United States and the Constitution of the state of California and the Constitution of the state of California against all enemies against all enemies foreign and domestic foreign and domestic.
That I will bear true faith that I will bear true faith and allegiance to the Constitution of the United States. I will bear true faith.
I will bear true faith and allegiance to the Constitution and allegiance to the Constitution of the United States of the United States and the Constitution of the state of California and the Constitution of the state of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and faithfully discharge.
And I will well and faithfully discharge the duties upon which the duties upon which I am about to enter that I am about to enter.
I just want to thank everyone who's supported me the voters who've placed their trust in me in this really exciting journey. I'm really excited to continue working with the Franklin McKinley School District Community and grateful to everyone for their support and just especially as a teacher and you know the daughter of immigrants granddaughter of a refugee and orphan they my family and my partner and siblings everyone who's supporting me and be able to be in this opportunity to give back to my community and truly be there to work collaboratively with everyone.
So I think you sincerely congratulations again.
Next we would like to invite Carrie Rosato to go to the podium and a person who is weighing her in as well.
I carry D Rosato do solemnly swear do solemnly swear that I will support and defend the Constitution of the United the Constitution of the United States and the Constitution of the state of California and the Constitution of the state of California against all enemies foreign and defense against all enemies foreign or domestic.
I will be a true faith and allegiance to the Constitution of the United States.
I know that I will bear true allegiance to the United States true faith and allegiance to the United States to the Constitution of the United States and the Constitution of the state of California and the Constitution of the state of California. I take this obligation that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well that I and I and then I will well and faithfully discharge and faithfully discharge the duties upon which the duties upon which I am about I am about to enter.
Hi everyone. So I just want to kind of share a little bit about my background since I didn't really have the opportunity to run a full campaign for November. Thanks to Omar for electing to run for another office. They made it easier for me. Thank you. So a little bit about my origin I am actually not from the U.S. I was born in Central America Nicaragua. So that is my origin and I am from the bay. I grew up in San Francisco and then moved to San Jose when I got married. I do have two children with special needs. They have autism. They are six and eight years old. And yeah my background is in tech not in education but as a parent. I felt the need that it was important to have a parent's voice on our board. So I hope to bring that and honor the parents in this district and I really look forward to serving you.
Thank you. As Thank you Carrie.
Next I would like to invite Rudy to the podium and the person who'll be swearing in.
I. Rudy Rodriguez do solemnly swear to do solemnly swear in affirm do solemnly swear and affirm that I will support and defend that I will support and defend the Constitution of the United States the Constitution of the United States and the Constitution of the state of California and the Constitution of the state of California against all enemies against all enemies foreign and domestic foreign and domestic. Then I will bear true faith that I will bear true faith and allegiance and allegiance to the Constitution of the United States to the Constitution of the United States and the Constitution of the state of California and the Constitution of the state of California. Then I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and then I will faithfully and that I will and faithfully discharge discharge the duties discharge the duties upon which I am about to end upon which I am about to enter.
That's just a few quick notes I want to thank everybody for all of your support for the Franklin McKinney school district. This I will be. I'm starting my third term and I don't know if I was ever more proud to have the board that we're about to have this year so I'm looking forward to working together with the board once again for the purpose of our kids. That's what it's about. It's about our children and about them having the best education possible. So I will continue to strive and do what I can to better our education and make the Franklin McKinley school district the best district. Not just in the county but in the world.
So thank you very much an organization is really next.
I would like to invite myself to the podium and all my tourists who will be throwing me in my eye Tom Tran Do solemnly swear.
Do solemnly swear or affirm or affirm that I will support and defend the Constitution of the United States that will support defend the Constitution of the United States and the Constitution of the state of California and the Constitution of the state of California against all enemies against all enemies foreign and domestic foreign and domestic. Then I will bear true faith and allegiance. I will bear true faith and allegiance to the Constitution of the United States to the Constitution of the United States and the Constitution of the state of California and the Constitution of the state of California. Then I take that I take this obligation freely this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion.
And then I will faithfully and that I will faithfully discharge the duties discharge the duties which on my part which I'm about to enter really can't believe it's been four years.
I mean I am so grateful to have the board I have now. We do have our ups and downs but that's what I really appreciate because we find ways to work together and to you know not to bother to boards chemistry but we know the board's chemistry is in direct conflict with what our students deserve. So we make sure that everything we do we do with a purpose. And as for the kids. So I'm looking forward to serving another four years. And you know this is a committee I grew up in and I'm just so proud that I get to be on the board for the teachers that taught me are still that are still teaching in the district. So teachers the kids the staff the parents everyone I would like to say thank you almost once more to Natalie
And apologies on this. We do have a special guest in the audience tonight. She is our county supervisor.
Very active and faithful rights of a person.
And I'd like to introduce super by county supervisor Cindy Chavez.
Thank you so much for being with us. With us here tonight AK.
So next we have our organization meeting the election of officers and we'll start with the 4.0 1 elected president or members.
Mr. President I would like to move. There we select Rudy Rodriguez to be our next president.
Second. Yes. Second the most
There's been a motion to approve to elect the next board president at the Kennedy School District.
All those in favour please say hi and I abstain from very smart. Okay
And that's a 4 0 1 vote. Next up on our list we have plans to elect vice president my president and I move to elect George Sanchez as vice president of the board second at Oh. There's been a motion to. Elect. George Sanchez as a vice president at the thinking McCain School District. I wasn't very pleased that I I I. Think that's a force or one vote as well. Four points or three elect Clark board members as President I move that we select my mourner
As Mel Burke to be our clerk of the board.
It's been motion to elect now Alberta as the board clerk for the Franklin McKinley school district.
All those in favour please say I I I was the one vote and 4.0 for designee superintendent as secretary to the board Mr. President I gladly designate move to designate Superintendent Kruse as secretary of the board second there's been a motion to designate Superintendent Kruse as secretary the board orders apparently sir I I I.
We're all set and now we're going to take a few minutes to recognize a few of our partners for the school district and then after that we'll have a recess inside the lobby where we'll be serving cake and coffee you just wait a little bit more but these recognitions and then we'll have a little recess right.
Yes. So it's a great pleasure of mine to be able to bring forward some incredible partners that we have in the community that work side by side with us and ensuring that we're able to develop the deliver the quality programs the the that we are also making sure that our community has the basic necessities. And so I want to recognize a few of those champions that we have out in the community today. So what I would like to do is have the board come up to the front and then I will introduce one.
Each one of those agencies at a time and then we will be able to have an opportunity to thank them for everything they do for our community.
So it does take a village truly village to be able to serve our community and we are very fortunate to be able to have the wonderful partners that that that work with us to make sure that our students and our families are well served. So one of our champions that we have and have provided tremendous amount of support financially for for this district to be able to serve our students in the classroom. And then this year increasing our afterschool programming. I would like to invite applied materials foundation Siobhan Kenny to the podium here and we want to thank you for everything you do for our students and our families.
And thank you so much.
It's really an honor for me to accept this on behalf of Applied Materials and Applied Materials Foundation. We are very proud of the modest support we lend this district. We're so pleased with your commitment to every student in providing quality education for every student in this district. And we are delighted to celebrate with you.
So thank you so much one of our other champions has provided tremendous support for our after school excuse me our summer school program to make sure that there's no loss of learning and that we are able to accelerate learning for many of our students. And so I'd like to invite the LEO show Tino family foundation Tamara Alvarado to the podium
Hey everyone. Thank you so much. Obviously I've not been at the foundation but for a few months five months so I have to give thanks to our founding executive director who retired Elaine Curran and to give her a lot of thanks as well as our board. So thank you so much. And we will continue to be in this district. It's very important for us
So our next champion does so much for our students. I had the opportunity to be at our school when officers law enforcement officers showed up to help our students play dodgeball against the staff and they were in full uniform with all the utility belt playing out there in about 85 90 degree weather. So my hat's off to the law enforcement officers that were helping out the students beat these teachers and dodgeball and also just about a week ago where law enforcement officers helped our students through their shopping spree at Target. Amazing amazing work and then ensuring that they are also learning how to read. So I'd like to invite shop with the comp Foundation of Silicon Valley Mr. or Mrs. Cortez
Thank you so much.
Well all this is Christmas came early. Thanks. Thank you very much for this recognition. Shop of the cop foundation firmly believes about giving back supporting those in need. More important it's about humanizing the men and women who wear the badge to build those bridges. We like to think of it building bridges and not walls. And we take our work seriously and there's no better investment that we can make than a child's education. And the return on investment is a lot better than some of our own portfolios that are here today. So thank you very much
And then our last but not least champion when I got here to this district we had a couple of food fresh fruit and vegetable distribution centers. And so a second Harvest Food Bank approached us about converting those to full pantries and of course we said yes and from there we've expanded to seven eight eight food full pantry distribution centers at our campuses. We know how important it is in our community to be able to have an opportunity to get the basic necessities with the high cost of living here. And every time I go to the distribution centers I see how important it is not only for our families and our children and our schools but some of our elderly. And the fact that they can go and get the full pantry right in their neighborhood in our schools and making our schools the center the hubs of the community is so important. And so I want to thank the Second Harvest Food Bank staff for their cooperation collaboration with us and also the volunteers that it takes to be able to pull these these pantries together. So can I have Tammy trees and Luce and okay I recognize you. Thank you
All right. I would like to say thank you to Franklin McKinley school district for the wonderful partnership that we are experiencing with you all. Your commitment to the nutritious and healthy access to your students is really tantamount to what we're facing today and Second Harvest Food Bank. Truly appreciate the partnership with you all. And look forward to a very long partnership to come in the future.
Thank you so let's give all our champions a big round of applause.
Thank you again to all our partners who helped so much in our district and I know we'll have more to recognize next year. So at this point we'll have a five minute 15 minute recess and I would like to invite everyone to the lobby where we can enjoy kicking coffee we can meet the meeting everyone's. Taking place because it's too much of a
Really nice guy but he doesn't hold these matters so much for the call. He's a nice man I was on the list. I didn't know this because she said. She said she was on the phone.
Our system isn't always like this. Are you going to show you something.
Yes yes yes yes yes yes yes.
This is Larry ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow ow.
That doesn't understand anything.
Get over it. Yes I was going to be nice to be
I mean I know in the next couple of days. Yeah I guess so. Can you meet Monday. Yes. I just schedule. Okay. I guess that's why I'm getting the days and the order retreat and then I also want to talk about something.
Oh we're gonna shift right now. Yeah. Okay. Very good. What am I going to be. Oh the jury heard awful about some board subcommittees. There really is
Did you get the personal thing right. I knew you
Said the system is not very nice months ago. This is the start of some like
Some breakable stuff.
My father basically said he always had like a second thought in the first two months running first to get the money coming from Monday.
Ok this is one time when they were already talking about meeting on Monday.
It is a good time not too to make a neophyte actually having dinner.
I'm not working Monday. I just met someone talked about 70 74 Monday in an e-mail.
Where going through right now across the board. Samantha right. Yeah.
I guess so.
Otherwise such as this is the right amount to lay down some points I should say.
Oh boy this is. All right.
I was not here to make believe. So you should be yeah I get to and soon as you're ready. Since this video that I signed I signed that you may not be allowed to legislate against your controller from your gift of metadata. As soon as you get up on off switch over to that presentation.
Without a clear case of this. That is why. OK we'll start the meeting back to order again and the next item on the agenda is
Well before I continue with the next item on the agenda I think we need to give a little recognition or actually a lot of recognition to the outgoing president who served a very good term and and also started a new career at the same time. So with all that time he had he did it. He did a very nice job and I would like to publicly recognize trustee Tom Tran for his work as board president.
Thank you Rudy it's been a pleasure.
Ok. So now we'll go to oral communications. Item number six on the agenda members of the public may address the board on any issue within this subject matter jurisdiction of the board or agenda items members of the public may also address the board on consent items before the board's consideration of the items in the coordinate with board bylaw 93 23 individual remarks will be limited to three minutes each and must otherwise stipulated. No action can be taken on any agenda items at this time. Questions may be referred to the administration or put on a future agenda and it looks like she's ready. The first person on the list is Darnell Arcelor right now.
Good evening. Board members Superintendent crews and staff and members of the audience. I come here tonight with a possible humanitarian ask would it be possible for Franklin McKinley to check in with Paradise school district the purpose were to be as to see if the school district could use some library books.
It's my understanding that there are readers brand new from programs like expeditionary learning novels from inside various library titles from a 10 year summer school program that are just stored in boxes in the warehouse. So we have some very beautiful nice books titles that are still being used in the curriculum. Various grade levels
In ever popular reader and these are just some samples of what we have what a better use or gift providing paradise would accept something like this.
I'm not sure of the legality but for those of us who have extra materials maybe we even have some class sets of engaged New York from 17 and 18. If paradise is using the same program could we gather them and get them to them maybe see what their curriculum program is. If it's the same as Franklin McKinley and we have an excess of large excess could we send that to them as well. It's just an ask. I don't know. There's a lot of things I'm not sure of but I just figured I know that they're down and out and they they need things to keep schools open up there. And if this was something that we could do possibly and legally I think that would be a good use of having books rather than sitting on a warehouse shelf.
That's all thank you.
Maybe the future can look into that the next person on the list is Francis and I guess Francis Chessell in roll O'Malley you're coming up together. Okay.
Hi good evening.
Honorable President Rodriguez trustees and you and Superintendent Cruz. My name is Francis Tasso.
I'm the founder of Voices college bound language academies and the principal for ten years of the school in Franklin County School District and LA last year not the end of last school year I was here with the Principal Charles Miller and letting you know that he was going to be transitioning out and I promise that as soon as things settled in and we had our new principal that I'd come and introduce them to you all. And so tonight's the night I want to introduce Dr. O'Malley who has over 7 years of experience and your principal here in our community both as high school and elementary school. Most recently he was the principal at a local dual immersion school in Campbell Campbell Campbell school district.
So without further ado I just let him introduce himself and say a little bit more.
Good evening trustees. Good evening Superintendent Cruz. It's a pleasure to be here. First I just wanted to acknowledge how amazing it is to have to be participating here and see the diversity in the board members and in the cabinet. I think that's amazing. In Santa Clara County. So I just wanted to acknowledge I could not acknowledge that yes as Francis has said I'm. I've been here in our community in Uncle safer for many years now as a teacher and educator and principal and just wanted to introduce myself I'm passionate about dual language I'm passionate when I was at the high school I ensured that we had four years as a requirement of Spanish language and most of the students were finishing up with AP Language AP Literature and I thought that was really important because it's an asset to the community and to the students that are gaining their high school diploma. Moving forward similar in dual immersion. I've been a big advocate of that and that's why I was drawn to voices because of the success that it's had over the years and the focus on both languages both languages and understanding that there's that linguistic capital that our students come with to us to our schools. So I'm happy to partner I'm happy to be here and introduce myself. And it's great to see familiar faces from the past. And I look forward to having a strong school year this year and moving forward with the school and the partnership that we've had over the years. Thank you.
And then I just want to extend an invitation to anybody who has not come into come to visit our school yet open door come whenever you like. We'd love to welcome you and to give you a tour of our school and get to know you a little bit better. And then just lastly I just want to congratulate the district and the board on your new Vietnamese style immersion program. I was wowed when I saw those posts on Facebook. I think that's amazing and innovative. And it's just great to be part of this district so thank you so much.
Thank you and welcome to the district. Doctor Dr. O'Malley Good to see you again. Okay so next on the agenda is item or actually there is one more person Scott Schuman. Sorry about that.
That's quite all right the sign in sheet was taken before I had a chance to sign and today so. But I got used to it. When Tom Tran was president he offered this very generous opportunity for anyone in the audience who hadn't signed in to speak and I think that was a great practice. So I would encourage the board to always do that. So first of all congratulations to new folks and returning folks and new presidents and returning presidents and it's it's great to see you all here and. Healthy staff as well the fact that we have a full house up here is just something I don't take for granted anymore after some of those meetings last year where it was pretty scarce anyway I hope it's a great holiday for everyone and I hope it's a great term for the folks just beginning their terms and a great year for for this board and for this district. I want to speak tonight about the second interest the first interim I said the second to term because I've actually been spending a fair amount of time looking at our last interim budget which was last year second interim. And one thing that I was noticing was at the time of our second interim last year we actually as a district had 7 million dollars in cuts identified maybe not identified but budgeted for this current year and next year. The 18 19 and 19 20 school years those were then reduced at the time around the June adoption budget to about three point eight million dollars it was slightly increased for this current year to two point three from one point five so up to two point three slightly more front loaded cuts for this year but then significantly reduced next year from what had been a five million dollar cut to a one and a half million dollar cut that's currently budgeted.
So that's great that the district was able to reduce those cuts because those cuts are going to. Come close to the bone. I mean it's there's no way to sugarcoat it. It's really hard to figure out how you cut five million dollars from a district with a budget this size. But I am surprised that this district hasn't had a qualified budget in a number of years it seems like maybe since going back to the recession. I'm not sure. And we're only seven hundred thousand dollars away from having. I'm sorry for having a positive budget so I'm surprised the district didn't want to reinstate a small portion of those cuts again to stay away from that qualified budget. I know at times districts really don't like to have a qualified budget for various reasons but that certainly is up to you. I absolutely am concerned about this deficit spending the district is doing and I don't ever want to be misconstrued as not acknowledging the the problem of deficit spending and a structural deficit. The piece where I come in with a slightly different perspective is sometimes the severity in terms of how quickly the district may spend down its reserve.
And so I was noting that last year at this time the first interim the district actually was anticipating losing. I usually speak of restricted and unrestricted together and most of my speeches from up here. So it was projected to drop four million dollars in that summary component of restricted and unrestricted by the end of the year it turns out we only are ending balance only dropped 2.5 million. So a significant percentage didn't actually end up being shaved off that ending balance and I'm hopeful that will happen again this year. There's a 4 million drop in 4 million dollar drop anticipated for this current year. I'm hopeful it won't be that bad but I'm really concerned a little bit skeptical of the 5 million dollar drops that are projected for the two out years beyond this year. So for four 1920 and 2021 there's five million dollar drops each year and that is why the district finds itself in the qualified stance. I don't mean to steal Assistant Superintendent Vance thunder because he's going to present this all soon but. But those are big drops and I haven't seen drops of that size in this district. I've seen them projected but I've never seen them come to fruition and I think that's how we will ultimately avoid reducing our deficit upside reducing our ending balance to that level we're seeing in these projections is by not allowing that ending balance to go down so significantly.
And I don't think those numbers are realistic. I know the district has to take a worst case scenario and kind of approach that as a reality. And we as employees all want to make sure our checks clear and that's a reality. But I do think that there is always this difference of perspective in terms of how conservative you are with your. Assumptions and I think that is something that's come into play again when we look at this budget which is a concerning budget. But again I don't think is necessarily realistic if you look at the trends of where this district has been and how quickly we basically how well we've been able to gain or how in our ending balance or at least not spending down rapidly. So with that said I have contacted Assistant Superintendent Vance to see if we can meet and talk about this at length. And I look forward to working with you on the budget. And certainly so you can share more of your perspective with me and I look forward to discussing this with all board members and Assistant Superintendent crews because of course this is very serious stuff we're talking about the entire district program and all the compensation pieces for the bargaining units and that's extremely important as people struggle to pay rent in this region. And everybody knows how hard that is these days. So I look forward to future discussions on this matter. Thank you.
Okay. Thank you Scott. And I would like to invite anyone else who has any comments to make to step forward. I did get a little rusty after four years not the president. Okay so next item on the agenda is a public hearing and this public hearing is for the grant of a real property easement bring at McKinley Elementary to the city of San Jose to make improvements to the sidewalk in front of the school I believe and also real improvement. So I will open up the hearing if anyone would like to make public comments on that
And looks like we don't have anybody would like to make comments so I will close the hearing.
All right next item on the agenda is our informational items and the first went under informational items is the shop with a cop Foundation. Silicon Valley update and I believe we have few guests here. Yes.
So the recitation as requested by the board. We are asked to shop with a cough Foundation to come and give a an update in regards to the programming that they have and the support that they provided to our students at Santee and now at McKinley. So I will turn it over to them.
Good evening superintendent and members of the board. It is our pleasure to be here. My name is Darrell Cortez Founder Executive Director with shop with a cop Foundation in Silicon Valley and my lovely assistant at least Cortez Downs wife. And we're here this evening just to give you an update. We've been involved with Santee elementary school as many of you know for the past seven years and we have grown substantially since our presence has come on the campus and since 2008 and even before that we started this program with 10 police officers 10 I'm sorry 10 children and 7 police are 5 5 police officers.
So we have grown substantially we're proud of our work.
So our mission statement here and I'll read it with you is to promote literacy among children ages 5 to 12 from underprivileged neighborhoods and children who have suffered a traumatic crisis in their lives such as the loss of a parent domestic violence and other violence affecting small children. Our philosophy is to foster a continued mutual respect between law enforcement and the communities they serve by engendering trust in the community and humanizing the person behind the badge so children can grow up trusting the police. Given the current climate today across this country in the lens of a child that we're not seeing as the public servants and the protectors that we really are and we have to change those perceptions and that's why we are focused on children in our community and how we fulfill our mission is education bereavement again helping assisting those families and traumatic crises from the loss of a parent due to unforeseen tragedies. And part of our philosophy is community policing. Again we like to think of as building bridges and not walls and our education program is to help improve literacy of struggling readers because we know reading is the foundation for all learning and it's the building blocks. And we are focusing on this effort with providing brand new reading and books age appropriate books into the schools not only in Santee but we've also are involved now with a frown McKinley school which is just north of Santee and K or Smith and Gardner Academy.
So for schools now. So we have reached out expanding our growth to hundreds and hundreds of students again. The bereavement again to help children who have suffered traumatic crisis in their young lives. That photo there is the level family whose mother whose wife and mother of those three beautiful children was brutally murdered back in 2014 on the east side of San Jose. And we have supported Mr. Baltazar a. And those three lovely daughters of his very intelligent bright girls with support financial support and inviting them each year since the passing of his wife with support.
If you want to add anything in the youngest one in the picture at that time she was 18 months old but now she's actually in kindergarten at Santee elementary part of our community policing again to foster better relations in communities of color and change attitudes and perceptions the stereotypes of police officers because we are much more than the badges that we wear. We're coming off the heels of our largest events so far with 165 Children of Promise.
Seventy seven of those students were engaged with our reading challenge at McKinley and Santee and the rest came from K or Smith and Gardner Academy and then the bereavement families. Superintendent Cruz was in attendance I think board member would you I guess have attended in the past. I think Jorge Sanchez has attended in the past and there they can give you the testaments on how well this program has helped these students. It's an incentive it's think out of the box if you will a new innovative approach to learning because the feedback we hear we receive is overwhelming and we're data driven so we know what the students are doing and how much this is improved because it's something they look forward to each and every year. I know we have to wait 12 twelve months each year for this but it does approach very fast and we're continuing to build upon our accomplishments and we can't think of a better schools to work with than McKinley and Santee. The partnership with Franklin McKinley school district we want to
Do that. Okay so in 2012 we started with one fourth grade classroom Santee elementary 30 students were the ones that we took to the shopping spree at that time. We still had not established the readers or leaders reading challenge. So it was just a matter because we knew the fourth grade teacher and we said hey we've got this many we want to take your class on a shopping spree and that's what we did that first year. And then as the years evolved we started thinking gee you know we need to come up with some type of an incentive to have the children earn their way to the shopping spree rather than it just be a handout of one hundred and fifty dollars and so then in 2014 we came up with the idea of their readers our leaders reading challenge and it'll show you in another slide what the challenge is and how this all works. And then in 2017 we were able to start a summer reading camp for third grade students who were kind of on the cusp of becoming proficient leader readers but that needed that little extra push during the summer so that they could become those proficient readers that everybody aims to to accomplish and achieve. And then this year in 2018 we introduced the readers are leaders reading challenge at McKinley school and it's been received very well so the summer reading camp like I said we introduced it in 2017 that first year we decided to do a theme for the camp and it was based on a fourth yes a fourth grade reading novel.
It was strictly for students who were in third grade going into fourth grade. However we found out that there were a few little glitches in the whole thing that that their novel was actually more for students who were towards the end of fourth grade and it was a little more challenging than what we had anticipated and so we later met with Karen from Karen Allen and we came up with the idea that maybe for the following year this past summer that we would. Use the guided reading method that you already had established for Franklin McKinley school district and identify children who were more struggling readers that needed that extra help during the summer and we did. We were able to fund two summer school classes one with the k 1 2 and the other was I think a third second third grade combo I believe is what it was. And so we were able to see a lot of growth during that four week summer session. And so that was fairly positive and I think if the partnership continues that we'd like to have that continue for this coming summer
And so there I said you know the guided reading method was used that work with the students and then we had uniformed officers visit the classrooms on occasion to read and interact with the classes. And just like Superintendent Cruz mentioned at Santee about the dodgeball game we had a mini dodgeball game at the summer school and the kids had a fun time again playing and interacting with the officers and that's what this is really about is establishing those relationships that children become comfortable around police. And there you see a picture of an officer reading in the classroom and then at the end of the summer camp follow the children received a medal that says reading. So for those that went through the four week program we're recognized for their efforts in addition to the reading program we also have what's called Operation backpack. And that was started in 2015 and 2015 at Santee elementary. And in order for the children to earn a backpack they had to complete a summer homework packet and reading requirement. And again in order to connect the Cho child with the officer we set up the cafeteria with all the difference necessary school supplies that are needed for the beginning of a school year and had empty backpacks on the tables. The child paired with an officer to go through the cafeteria and an officer would assist the child in filling the backpack with those school supplies again making that officer to student connection. Any opportunity that we can get to to have that happen. We try to make it happen so again that children are comfortable. And there's a few pictures of that so the readers or leaders reading challenge is at 10 more or less 10 week reading campaign and the children are assessed at the beginning and at the end of the campaign by using this Red Star reading test.
And those that are make the growth of 100 points or more and have perfect attendance of 90 to 100 percent are the children who get to earn their way to the heroes and helpers holiday shopping spree at the assembly the children who get to go to the shopping spree are recognize again they get a medal for reading and their efforts and then we also recognize the top reader of their grade level and the most improved of the grade level. So everybody there while Asante was third through sixth grade has the equal chance to earn their way you don't have to be the best reader in the group to be able to go to the shopping spree as long as you make the reading growth and reach the goal that was set for you. You get to go. Okay. And so the heroes and helpers holiday shopping spree they get to have breakfast with the uniformed officer and this year the breakfast was at Santa Clara University. However I must say that this year I think we've outgrown our space again. So next year we're going to have to search for a larger then you know he seems to be the problem and then from the breakfast venue everybody caravans over to target on Coleman Avenue to begin the shopping spree where the children are reunited with their officer that they had breakfast with and they get one hundred and fifty dollars to spend usually they come with a list of who they want to buy something for because we try to encourage that. Not only that they buy gifts through themselves but also for their family members
And they get to pictures with Santa. And we have what used to be the garden center transformed into the gift wrapping area and they we have games and activities and crafts it anything to keep them busy so they're not out running around in the store
And they just have a ton of fun.
So our impact that we make is transformational we truly believe not only on an educational component of this but those connections made with children so they grow up trusting the police and we can have safer future communities tomorrow. And that's what it's all about is again humanizing the person who wears that badge because it's so badly needed in our communities across this country not only in the city. And we're doing our best. We hope to have tremendous growth and come 2019. It's strictly an incentive program but this what what might it takes to motivate one student to try and reach a goal. And and for them to enjoy the love of reading we know we have some challenges but we also have an opportunity to change the educational trajectories of these students. And we know just like you on the board now and we're just trying to reach that educational equity for these students so they can become successful in life. We're going to show short video but we'll get into some graphs real faster.
So this graph is just representing the students from Santee that 3rd through the 6th grade who were able to earn their way to the holiday shopping spree. So you see that in 2014 when we started there is just a little bit over 60 students who were able to go and then the number went up. However what ended up happening is that we needed to put a cap on the number that could go because of the capacity issues with the breakfast venue. We never have a problem having more than enough officers that show up and we never want to turn them away because they are giving up their time and so often we would have two officers per child. And so it happened this year in fact on 2018 there were over 120 students who actually made that growth and could have gone to the shopping spree but because of the capacity issues and adding three other schools this year we were only able to take 60 of the hundred and twenty. So I mean I think Santee has to be applauded for for making that reading growth and the children know the drill as soon as they see us come on campus. They know their shop with a cop. We need to really turn on. The heat and make sure we make that reading growth so that we can earn our way and and we don't stop following the students in December because we don't want them to think that after December comes that they stop reading. We want to encourage the reading all the time so that's when we came up with the spring incentive with the dodgeball game which actually was Santis idea and they they asked for our help to recruit the officers to come and play and it seemed to be a really good incentive for the children to make their reading goals so that they could play in that dodgeball game and we'll continue to do that.
And I would be remiss if I did not acknowledge the support from the superintendent and the board. KAREN Allard and your dedicated teachers who have really put forth a huge effort from Santee and McKinley to make this program such a success that it is and I commend those those faculty at your respective schools that were engaged with because without them we can't do all all our work that would that we do what's up. Yeah. What's to come. We want to continue keeping the partnership with Franklin McKinley with McKinley school especially because according to the principal they have never had any outside resources at all. Any nonprofit step on that campus which which was shocking to me. But we are committed because I know they have concerns that says well you know you going to be a one stop shop nonprofit and move on to the next school. But we're committed just like we have proven ourselves with Santee for the past seven years. We're not going anywhere. Again our work and the success of our work depends on donors private corporations. Hopefully one day we'll get applied materials behind us. Now we have Google we have Chevron we have several Fortune 500 companies behind us that truly believe that are making it an investment in the lives of these children. We can't do it without corporate donor support. We're going to continue this summer reading camp located three students who need that extra push guided reading method and need continue again continued funding from corporations and private donors and what else. When you saw the video you saw the video and this is from ABC 7 and it's really this real short
And there's a burger on the screen for and you know a BLT cheeseburger combo comes with 100 percent beef and hickory smoke rising the drink more for just the change in your couch remote from a newborn I would love to get that mascot next year Danica rode in on.
Oh here we go kind of slow today. Phone
Volume helpers for more than 20 different law enforcement agencies across the Bay Area. Made sure he arrived on time at Target on Coleman Avenue in San Jose. But the pressure wasn't on him to deliver. Police officers stepped up for the 11th annual shop with a cop heroes and helpers holiday shopping spree.
Police like this way one hundred fifty two kids most of them from four East Tennessee elementary schools were given a one hundred fifty dollars gift cards. Forty five families follow one of the goals is to foster relationships between the kids and police officers.
That everything warms my heart. I am so moved by it. I love it.
What's he like. Kind of friendly. Just kind of friendly friendly.
They were good to have a positive encouragement on their community and build relationships with them. So hopefully in a setting outside of this it can be just like this.
These kids earn their way here. They take part in a reading challenge and must make significant growth and have perfect attendance to qualify. This is the first year for students at McKinley Elementary.
They have shown huge growth. They started carrying books around with them at school and you can tell us is really developing that lifelong love of reading and our students beyond just the goal as being able to attend today.
After all the shopping is done the officer and the student will come here and get a photo with Santa Claus to give them a memory that will last long after the event is over.
Well I thank you for the privilege of your time. Right now a fatal crash on Highway 580 is causing a traffic backup for my own questions we can open up to CUNY or any board members have any questions. I mean it's
Like hey hey first of all I just want to say thank you for the lovely presentation. I wasn't that familiar with your organization. So thank you for saving my hat on that. And I'm so glad that you're serving two of our schools and I look forward to the continued partnership and hoping to expand that to other schools in our district. So thank you.
Thank you. One other thing I wanted to add though on what's to come is that we. Are Kind Of. Rethinking what grades we're going to really be working with that because we've been with Santee for so many years. Taking third through sixth grade. But I think we've kind of finally realized that. It's probably best to start targeting that K through 3 so that way hopefully by the time the children reach third grade that they will be very close to being proficient readers by that time if we can kind of start them young. For this shopping spree itself though that the children in third grade would be the ones to earn their way so that we would be third grade students straight across the board from all schools that we are partnering with k 1 and 2 would would still be recognized for their reading growth efforts during the assemblies that that we would have in. But then again the third grade by time they get to third grade they know that they would be able to to work toward towards earning their way for that shopping spree
Thank you so much for taking the time to come here. It's a very impressive program and I really like the way we're trying to remove that misconception about police officers because being raised in sounds and going to schools and seven trees and we always had nine seven trees. But Andrew Hill at least in high school the high school level we did have police officers roaming around from time to time and to us was more scary than you know thinking they're there for a purpose like this to help the kids. But this is something that kids can learn early and I'm really happy to hear that you want to expand ticketed three so kids can have a positive session with police officers that they here to help with me. They're here to help you. And thank you so much for all you do. Thank you. Thank you very much. Well I just want to say thank you to you this year and Darryl for everything you've done with these tremendous programs that you've put in place and I've been to some of the events and they're tremendous and I'm glad you're concentrating in terms of the third grade because we know how critical
It is that kids are at at grade level in third grade. In all likelihood they're going to be successful if they're not they're really going to struggle. So I'm glad that you're you're making that the goal of our of our kids. So thank you again. Thank you for everything you do. I appreciate it. Thank you very much.
And just to echo what everyone saying that we appreciate your time and you know putting the presentation together. It's great to hear so many wonderful things happening especially as a teacher to knowing that there's additional motivation motivational pieces because you know sometimes there's just those kids that you struggle to reach. I'm sure this is one of those opportunity where it really encourages students to take reading seriously and to think about the potential that they have to develop that skill. Thank you.
Appreciate it. Thank you very much. And me as well. Jeralyn Alesia thank you so much. I've known you for a long time and this is you. I can't thank you enough for everything but I would like to encourage my fellow board members that they can help you along with they can make this work as if they get contributions. So if you know any corporation corporate leaders or or funding leaders please direct them. I mean he's very visible on Facebook.
So have you. That's a great way to contact him. We have a Web site for that but there is a reason for it.
It's to help share the story in and and what he does is to not just help the relationship between law enforcement and young kids but also what he does to our district in terms of publicity is is we can't we can't pay for that rule. So I I sincerely thank you for the great work you do in our district and the impact here. You're part of our family here in the district so thank you so much.
Thank you very much. It's a game changer. It really is and and it's impactful and I think when you look at terms of police officers engaging with the children and we do the holiday shopping spree I think the officers or more impacted that they feel more impacted than they impact the children they really do cause it's all about giving back. And a year after year these officers say we're coming back. We love this as one of the officers on the video. They really get a lot worked. It humbles ever really truly does. And again we thank you very much for your support. And let's move on to 2019.
Thank you thank you.
Ok. So next item on the agenda eight point zero 2 is the Franklin Elementary School Modernization update presentation I see some some familiar faces.
Come on up gentlemen.
So as the comments in the broad agenda item mentioned this is a presentation that the board requested from staff and from our consultants. Talk about the Franklin modernization project some of the successes some of lessons learned and also how can we take that and improve our our projects for Iran and when windmill. So without further ado I'm going to let our esteemed colleagues for Sukumar if any architects talk about the Franklin modernization project and at the end could open up for questions. All right
Do we do it. And just before they start I just wanna introduce them. Mark Finney and Mike Bowers.
So just so we have new board members first of all I want to acknowledge Mr. President Mr. Vice President board superintendent Cruz and everybody who stayed.
Mark Finney I've been doing working with the district for a long time and I really appreciate it. Thank you very much again. MIKE BOWERS You may be a familiar face to some of you.
He also has not only an architect but he also has construction management background which is very helpful I think during a process like this. So we were asked lessons learned and that's what this one's going to focus on although we will rehash a little bit about the Franklin history. Franklin is one of the oldest schools in the San Jose area. There was a really pretty building there at the top of this. You could see it's no longer there. We had a board member on our site committee who said let's you know let's relocate one part of the history so that a little bit later on. Baby I'm going to read this Frank. No school was originally constructed in its current location 1931 the site underwent a large scale expansion and modernization in 1948 through 51 the new multipurpose room was constructed in 61 with the exception of portable classrooms and play fields expansions. The site remained unchanged for the entire time. So the district had passed a couple of lines and did a lot of renovations. The schools are starting look really good. Now if you look at the front of most the schools Franklin. Nothing happened at Franklin we did I think a hood in the kitchen one time and patched a roof. Over the several years but then
The board said let's do it and we did. They set aside originally 15 million. And it had to swell to about 22 million but with 22 million is still for any good price tag for what happened out there. So I want to boast that. We're about ninety nine point nine percent done. And I say that because we still have that that light exchange outside. One hundred percent done although some there was some work done today. And you may see some changes as of today. There's also some minor punch list items things like that.
So funds from the passage of Measure J in 2010 from Measure H 2016 were used to completely modernize and renovate the site. All portables were removed
And replaced with modern classrooms all existing permanent structures was stripped down to the studs and rebuilt. We fix that.
But they didn't get it into the striped down the playground an interior courtyard so renovated to new classroom wings or classrooms and a new administration building we're adding a new parking lot with a new main entry driveway and street lights in the intersection of 10th and we were added so.
So what was there before was the the older school had a lot of portables over on the far end where the new parking lot is and. And what we did was we to save money we cleverly quite. Cleverly used those portables as interim houses. And I know Paula went through this too with that. So here are some sample pictures of what it looked like before and after that I know the angle of the pictures are slightly different but those are the best we have for the similar angles that we had. But you see that the courtyard is in fact you can see the windows on the top right hand side you see the new windows make a huge difference. On the thinnest creation the wall
And then you see the new coverage shaped structure outside the multipurpose area is the success and the inside classrooms in our state of the art. We have very cool movable furniture you can change the classrooms to the way the teachers want to teach. We have learning walls at the front. We have lots of Wi-Fi and that's Rudy's weather vane down here at the bar that we relocated from the existing rooftop to the different rooftop.
So lessons learned.
So we're going to keep this simple. Chris you ask more specific questions. Anytime a project was faced and because it was phased we were able to learn as we were renovating. So a lot of times when you build a school you build all at once and you can't make changes until the last minute. So when you phase a project and you move in there are things that teachers might say hey wait a minute. Like where this outlet is things like that. So changes included like teaching wall layout changes outlet location preferences furniture ordering and how the new wireless technology may have been introduced to the staff. So that would have been a nice a good thing. It's an advantage to phase in one of the disadvantage things that we learn where the electronics shades in the middle of that section there due to a PGD transfer affair during after construction was done. We found that set point control I would do I read this. Basically the controllers had to be reset and maintenance drove maintenance crazy because they had to go back and reset these things. So as a consequence a learning experience was made but we don't use the power ones for the elementary schools. So we went back to manually operated blinds and locks.
We knew we needed to ensure that the locks were appropriately.
We had issues with the locks on the locksmith and and you know installing them prior to the wings being occupied. There are some little hang ups on that that we learned a lot from that as well Mike knows more details if you really want to know.
So a real parking lot resurface and re stripe. These are the things that are. So when we did the project we had a budget and we had to what we call value engineering it's a terminology that construction managers years of value engineering meaning they had to budget cuts during the process. And now we're going back and we're going to go through things like the existing parking lot where where it used to be the main parking lot. Now we need to go back resurface every strike that blackout all existing parking stalls. Lane separation lines arrows etc. removal of those speed bumps now wheel stops and things like that. The rear field area where the park. The park area. You go back and add some fencing to separate to just make it more secure and make it easier for community to get through and all that. Then the courtyard field turf area. So over the winter break two of the three courtyards will have the tan bark replaced with artificial grass. And it went with the reasons for that was in talking to the staff I think Veronica and other people thought that the artificial turf would be a longer lasting material. You don't have to come back in and put irrigation and retrench things like that. So that was decided to move ahead with that and also the rear field area the grass area has to come back. And so the district's working hard to get that. Back as well. So those are the things that we're doing now okay.
That's right. That's our report for.
I just wanted to add one other comment. Veronica lotto was a big part of this project and was it was a big voice for the district in terms of communicating to both staff and community members the impact that this project was going to have for Franklin as well as working well with all of our different consultants and contractors and she would have loved to have been here tonight but somebody gave her some vacation time because she doesn't get very much of it. I don't know who that was but she just wants to make sure the board knows that this this project was near and dear to our heart and she she enjoys the final product that we're seeing right now and is still working on making some more improvements.
Any questions or comments from the board.
We'll start with Gary good go.
Yeah it looks looks pretty good. I mean right then and then she actually went there for like a couple of days but I was not used to it and so I had my parents tell me that the seven trees but coming back to it now totally different
Totally improved and then talking to the teachers to see if they like it or not.
Then they told me it's too early to tell but I mean honestly it's um it's more open. When we came into this is that just more windows which I love. I just love windows and Jason could tell Veronica.
She did a very great job. I mean I know how I mean the board knows how much she works on this project and just a constant reminder from everybody of how much Veronica did this. I mean it's a lot to
Thank you for giving her vacation time. Thank you.
Thank you. One other thing I'm reminded of you're bringing up is at the school it's a lot different. You should be very proud. I forgot that you guys should take a lot of glory and funding the project first on the community finding the project. It's gonna be a nice it's a gem of a school and you guys are one of the probably the newest school in the South Bay so she'd should be very proud. And you know the other thing too I remember it is the kindergarten area. They don't really have one and now they do. And I think that's kind of a big thing for that school right.
Yeah. The moment
Thank you for the presentation. It's great to hear kind of some of the background noise at the opening and so it's great just to see a little bit more about the background action project itself. I did have one question about the budget. Can you just talk briefly about some of the.
Now I'm probably the only one that's originally that knows the history that it was before me even. But I don't think anybody here is knows the history but it started off a long long time ago as allocated number was put aside to renovate several schools and then a block number was promised by a distant superintendent to renovate that school. But the four for some reason there were changes and priorities and priorities changed at some point. Second one was passed and then the promise was to put 15 million dollars to that school. Fifty million dollars is a good amount and we tried to budget do that but it's nearly impossible. Well we have had to take a lot of things out for that number so if we went through a design process and we did cost estimates we'd try to hit that number. But we had to do and then a moment. And then there was a surge of inflation too. And that happens like right. Last year there was a certain inflation and everyone thought I would get that. And so there was a surge of inflation. The better was telling us that it was actually twenty. And he actually put twenty two million or something like that but we estimate about twenty two million and if it at twenty two million and it was so that that's all I know as far as that goes. But there were a lot of series of changes and and and so it just it just ended up being down the line.
And that was one of the reasons why we went out or measure H because we knew when we needed more funds more the other schools. But we also knew. If we were going to deliver the project the way it needed to be delivered that we were going to need some additional funds and so the new Bond came in right at the time when we needed to shore up that that budget and be able to deliver the project they had already. Valid value engineer some things out. But you know at that point we were gonna be putting all the old furniture back into the new facility and those kinds of things so that the new Bond really came in and finish off the project.
Thank you. Okay.
Thank you Mark and Mike for that presentation and the school is definitely come a long way since 1931 but it's very nice. It's exceptional Rudy and I attended I did tell them where those presentation right outside the cafeteria with all the benches and all that. I was perfect. I mean the enough room for them that you grooves and the dancers and everything else the food was set up really nicely run that area and we just had a great time. So again it did a great job. Thank you very much.
They were very patient during that phase.
Yes and I echo those remarks as well. Gosh I mean it was it's been five years since we were actually starting to look at the plans and it going and it's what's interesting is I think the only board members that were here at the time were Georgia. I think so. So it took that long to get it finished. But even before that the challenge was as we were making our plans inflation cars the cost of construction to go up. So it was like a double edged sword or trying to get it going but we couldn't get enough money. And I remember all the plans we were making and the decisions that that the committee was making on the with the cafeteria and in the classrooms and and yes the weather vane was my idea to bring that regional school and the original it was actually the original original school wasn't it. So when I remember I from what I understand is that school burned down. Yeah that's the one is it is in its current locations because the first one burned down the with the weathervane one and then and then the one in thirty one was built which is the one we just we just upgraded it upgraded so that weathervane has been through a lot and now it's going to be around probably long after we're gone.
So we got our garden and we meant it back into place. We've broken so the one up there now is the same one.
Wow. I was hoping that that would be the same one. Thank you so much. All right. They make very much
Okay. Next item on the agenda is eight point zero three the first interim report and I guess Jason you're in charge of that. Good evening. So tonight is an opportunity to take a look at the updated budget for Franklin McKinley school district
And echoing some of the words that were said earlier by Scott Shulman. Yes it's definitely a picture of a a bleaker future for Franklin McKinley school district but the great thing about interim is that we have a chance based on this updated information as that's presented to make changes and adjustments to our budget to make sure that we remain fiscally solvent. In the future. And as the board members know assumptions continue to change every time there's a major release of budgetary information from the governor we end up putting that into future projections. So the next major update that's going to be coming from the governor will be in January. And so that will dictate our assumptions and our numbers in the second interim figure in March and then in May. There's gonna be another update from the governor in terms of the May revise and that will be the main information that we'll use to build our budget for the future of. Franklin the Kennedy School District. So again the numbers continue to change but we try to provide you the latest and greatest information when we provide these updates to the board. Tonight's goals will include rationale for the interim which we talked about just a little bit now summarizing the budget update and outlining changes from the adopted budget
And discuss next steps. And this is actually a board action item. So this will be a chance for the board to certify the first interim as presented. So why do we do the first interim. Why do we certify. So a lot of assumptions change. I talked about the governor. He will say one of the major assumptions that we utilize in our budget update is how much money we're going to receive per student. In addition to that enrollment numbers change. So I'll talk a little bit about that tonight. We have a lower enrollment number than projected at the adopt the budget so that had an impact to our multi-year projection. We also have an opportunity to put forth any carryover from last year. What it's a carryover a carryover is basically money that has been issued to the district but has not yet been spent. So this money now carries over to the next year depending on whether it's deferred revenue restricted funding or something that's not restricted depends on how we report it. And we go into that in more detail. But those numbers are being carried over to this year. If they were not spent last year. This is something that's within Ed code. It is a requirement for our district to provide in projection or an update to our multi-year projection to the board so they can certify that and that will go to the county for their review and approval and then they will send that to the state. The first interim includes three years includes a current year 18 19 and the two out years 19 20 and 2021. And again to echo some of the comments made earlier assumptions will change.
So. To coin a phrase from a school service representative we know the numbers are not right. We just don't know how far off they are going to be in the future. So we try to do the best that we can with the information that we have but we do hope that there will be more money for students in the future. And if that does happen we will include that into our future multi-year projections. So this is probably the headline for tonight our multi-year projection for the three years to maintain a positive certification a district must be able to say that we will meet all of our future obligations in the current year and the two out years. In this particular scenario and and maintain a reserve of 3 percent in this particular scenario in 2021 we fall just under that 3 percent reserve. So one of the major things that the board has to face in the future as well as administration is to determine what adjustments we're going to make into our assumptions for the future years to make sure that we maintain a 3 percent reserve going forward. Assumptions can be changed between now and the first into my second interim so that we maintain that 3 percent that our district would like to project in our third year. This is a summary of the changes from our adopted budgets the first interim just highlighting the changes in revenue and expenditures how much that change was as well as transfers in and out. And also looking at our reserve percentage for the first interim 2018 19
So you're going to ask what were some of the reasons for the changes here. So I've tried to summarize at a very high level some of the major changes that happened within revenue. And this was discussed in August when the budget was finally adopted by the state. In late June. We learned that the one time dollars that we include in our adopted budget of a million dollars became ongoing dollars for the District. However because of the way they become ongoing dollars it's dependent on our enrollment numbers. So we had a one million dollar reduction in our one time discretionary fund. And had an increase of two hundred twenty three thousand dollars billion to LSI roughly. That's our ongoing revenue in the first year. And it had a small impact over the three year period for your districts. So those are one of the major components on why our revenue numbers have declined greatly from the first interim up from the adopted budget till now. In addition there were some medical administrative activity dollars that we received that were not known as of the adopted budget. So that's included in our revenue. There is also a large increase in federal funding for Title 1 and Title 4. So you've concluded that into our budget as well. And then there are prior carryover which I mentioned earlier. And there were various organizations that are also providing donations to our district and I should have included that here in the presentation as well.
But we just talked about how apply materials Second Harvest and other partners with the district have helped provide additional services to our community. So those are also reasons why our regular number has grown as well as our expenditures as a district. And we welcome those partnerships because ultimately it provides a benefit for our students and our parents and our staff members. Likewise on the expenditure side. I've included the reason for the change later on tonight. The board has an opportunity to approve a salary increase for our CSA members. As as. We would all. Like to look at increases in salaries as a benefit to our staff and all the hard work that they're doing. There's also the flip side that increases our expenditures at the district. So that has to be included into our first interim update because that was not known as our adopted budget was being created. And then again any increases that we have on revenue especially with which restricted sources whether it be local donations that are restricted or Title 1 and Title for revenue streams any increases in that revenue will also have a similar increase in our expenditures because the idea is that as we receive this money that money should be spent on the students in this year.
So that's why we have a. Commiserate increase in our expenditures as we have in revenue. Also presented here tonight as our components of our ending balance. As you can see the pieces of our unrestricted balance in the restricted legally restricted portion of a million dollars. Eight hundred thousand dollars relates to a lottery to watch and a 50 relates to the routine repairs and maintenance. So that's the restricted portion. And then it shows you the components of our total combined. Any fund balance. As of June 30th 2019. It will be a total of just under 15 million. That creates a combined reserve of 13 percent. And below this 13 percent I tried to put it in some statewide averages for elementary school districts as well as the recommended reserve from other advisors for governments sources and government entities of 17 percent. So as you can see as a district we're a little bit below the average as well as the recommended reserve. And. It is up to the board as well as administration and the entire fucking mechanic community and partners to figure out ways in which we can shore up the reserves. So that we can continue to operate as a school district. Presented here is a comparison for each individual line item. Summarized for revenue and broken up into its components federal state
Local and other sources as well as our expenditures certificated classified employee benefits both to supply services and other capital outlay. Other. Outgoing costs than direct
And indirect costs. I mean basically what we do on this particular. Table is compare the adopted budget for each of these line items to the first interim and actually in the packet that was handed are included in the agenda for tonight.
The nations of these changes. Now what you're seeing here is just the unrestricted portion of the budget that doesn't include the restricted portion of the budget because of all of those dollars are being utilized for the purposes of what generated those dollars.
So for example special ed is a restricted program. Those are restricted dollars it can only be utilized especially high to one dollars for free and reduced
What students are eligible for free and reduced meal plans. So those dollars have to go to those students for special purposes. So history has been here at Franklin McCain's leadership that we focus on the unrestricted dollars because those have the most flexibility for our district. The other headline that I wanted to point out in here and again I'm sorry for the numbers being so small but looking at our fourth year. If we are not able to make adjustments in our fourth year ending fund balance on which you could fund balance will be negative. Obviously none of us want to see that happen for our district. So this is a time for us to reflect on what we're seeing and actually look at making adjustments in the future because if we go to the point of having a negative fund balance within our current three years there could be a lot of decisions that need to be made from a county level on a state level to help right the ship. If we can't do it here on our own. And I know that as a district as a board and as administration we can do that here on our own and we don't need outside sources to help us with that.
So here is a historical picture as well as projections of our general fund ending balance from the year 2012 13 to the out year of 2021. So this is just showing you a trend. Deficit spending is happening as you can see from 16 17 17 18. We spent more than we brought in so that's why the bar is decreasing and our projections for 18 19 19 20 and 21 and one that deficit trend is going to continue unless we make additional adjustments in how we operate our program and what we're spending our dollars on to reverse this trend.
One of the items that was requested by the board that we have an opportunity to talk about now as part of the first interim is looking at specialty trends. So here is a table. One of the tables that I've put together or interpret in terms of special ed looking at total expenditures versus pupil count and going from year 12 to 13 which had total expenditures of approximately 12 million dollars to 18 19 which has a total expenditure of eighteen point six million. As we can see the expenditures for our special education program is increasing. But not following that same trend at least for part of this presentation or part of this graph. I should say our student pupil count had decreased. Over this time period. And our cost per student is increasing. And this is not unique to Franklin McKinley school district this is something that we're seeing throughout the state of California. I think there has been many articles and many discussions on how special education is not fully funded from a federal standpoint. So that has caused unfortunately the expenditures to increase without appropriate funding to offset that. And that creates a contribution.
And we'll talk about that in a little bit in future slides. So taking that information from the previous slide I looked at the cost per pupil. Looking from 12 13 to 18 19 the cost per pupil went from twelve thousand eight hundred per pupil to twenty two thousand three hundred. And eighteen nineteen based on current assumptions. So to put that in perspective under LCR I thought alone we're expecting to get about ten thousand seven hundred dollars per student. But we're spending twenty two thousand three hundred eight dollars per student. On. Especially. Again that data. That leads to the contribution continuing to increase because special educational programs are not fully funded. So this is just a graph of that contribution per pupil. Just another way to present the rising cost of special education not being fully funded. So in 2013 the contribution. So this is money coming out of the general unrestricted dollars going into special education program because there's not enough revenue from special ed itself to cover the full cost. That contribution went from just under seven grand to 17 grand an 18 19. That's a trend that
I'm sure the state would like to reverse and also the federal government would like to do that. But they are currently leaving it to ourselves to figure out how how to reverse this trend. Lastly I put a slide here looking at the special education cost
Based on an FTE perspective. We want to have it from having one hundred just under one hundred and fifty full time equivalent employees and 12 13 to one hundred and seventy six full time equivalent employees and 18 19 and the cost that we're spending per
Fte has grown from seventy nine thousand to one hundred and almost six thousand per FTE.
What are the staff structures included and what needs or are being are being addressed for our special education program. Well this page here highlights those positions that we're paying for and also the needs that we're trying to address for our students. I am not the special education expert but if you do have questions on that. Mary is here to help answer some of that. And she also had a presentation on October 23 which talked about the program and what we're doing to provide. Appropriate educational services for our students.
So again this is a board action item.
I spent a long time talking but this is an opportunity for the board to take action. This first interim certification due to the fact that we are not going to maintain a 3 percent reserve in a third year for this first intro. The recommendation from staff is to show as a qualified certification for our district. To get back to 3 percent in the third year. We would need to find either 600000 thousand dollars worth of revenue or reduce expenditures by six thousand dollars or a combination of both to get to that number of six or six to get back to a 3 percent reserve in the third year
Knowing that making these adjustments are are difficult and challenging for a board and administration.
We figured this would be a good opportunity to one highlight what the concerns are and then look towards making adjustments as a group going forward.
Again these are the next steps we certify tonight we submit to the county. The county does their review. They ask us questions with you provide them responses. Then that budget is. Then sent to the state for their review and then obviously revised to get updated budgetary information at the January budget workshop and we'll use that in preparing our second interim in order to that process as a district we look for ways for increasing revenue and also reducing expenditure. So at this point
I'll open it up to questions. QUESTION THROUGH THE BOARD. Do you have a slight. Name. No.
It was the slide that show just I guess. How much of. It's going to be decreasing this. That's right. That's what I'm like. So the prime. What is the primary. Is it. Truly student enrolments. Is it more so state funding. What is the driver. Specifically between. I mean that's a drastic drop from. 14 million. 15 9.
You have a couple of different factors. So enrollment is one of the factors we're continuing to decline in our enrollment. But we're looking forward to doing a future. Enrollment projection study or demographic study to see if that trend is really going to continue or if there is a potential for that to to be reversed. So that's one big factor. The second factor is the rising cost of providing educational program. Obviously stirs and purrs pension costs have been talked about on numerous occasions and that's increasing our cost to provide an educational program to our students exponentially. We haven't seen rates this high and in decades in terms of how much as an employer we have to contribute to these retirement programs. Again I may have said this before I am very happy that the governor wants to make sure that this future obligation is fully funded because both my wife and I are counting on having a pension when we retire. But at the same time it does make it more challenging for school districts to continue to operate. And then lastly we have programs that are fully funded and whether it be transportation in general Special Education routine repairs and maintenance. Those initiatives that help keep our program running smoothly are not really being fully funded. From a state and federal government level. So we're trying to find creative ways to make sure that our program operates efficiently. But being wise with the money that we spend and so so with those things going on we're seeing a decline in our general and general fund ending balance.
So could you. I know you gave a couple of different reasons in terms of high percentages or numbers. Out of the three of those. Which one is impacting us the most
In terms of percentages and numbers. I did not look at it that way in terms of what's hurting us the most but. Easily you could say it's going to be our pension cost
Because that's creating multi-million dollar increases in our expenditures going forward. That's probably the biggest hit for us. The second one would be the revenue our enrollment. Is significantly dropping. So that's having a profound impact on our revenue because we're seeing a nice significant decrease of about 5 million dollars in the next year alone. Just because of our enrollment decline. So. That
That's probably the two of the biggest reasons.
Lastly we've we've had the luxury and I think we all still haven't had the luxury of getting a lot of one time dollars on a lot of those one time dollars are going away. And that's something that. We want to make sure that as a district we're not using those one time dollars for ongoing expenditures. So as those dollars go away we need to make sure that we're reducing our programs accordingly because that's not something that we can sustain for the presentation.
Rich. Yeah yeah. Thank you for the presentation Jason also. I know in 2021 we're looking at two point thirty eight percent reserve right now.
What are the ramifications if a district does not add 3 percent so as as the first interim having to qualify its ratification there aren't any specific ramifications that we need to worry about because we don't have a trend. If we had a trend where we try to go out for any type of debt offering. That has not. Been approved by voters from the county Office of Education must step in and say Hey what are you doing. How are you going to fund this. How are you going to be paid. But we don't have a transit district. So we don't have to worry about that that issue. So there aren't any issues right now. Nothing at first interim that is qualified. However it is kind of like the canary in the coal mine. We're not at 3 percent which is required for District of our size. We need to start making the decisions to get us back to that 3 percent we need to have frank discussions on what that means for us as a district and how we're going to operate our program
Okay. Thinking that I'm you have any questions.
Thank you so much for providing all these slides. I mean all these groups are very. Easy to look at to know where our problem. Well. I understand where the problem lies and see what the next steps are just for the board to understand with the next possible steps would be get us out of this. Potential hole because we still don't know what the budget will look like until January but
I need a point of clarity on the board action next steps of budget. So when we submit our interim. Adoption of interim to the county Academy visit a sense of state. This has all happened before January.
They tried to get it all done before the January update.
I understand the issues at hand before they make the decision not the budget.
Right. So typically you'd have a scenario. You could have a scenario in which a district submit a positive certification to the county and the county does their review and they say hey that's not going to work. We're going to change our certification to a qualified so that can happen between now and the January budget. So that's why there's a review process from the county Office of Education. They provide to be told on the fiscal oversight to make sure that the assumptions we're using make sense. And that our projections for the three years are accurate. And then you know if we're in a situation where we're below the 3 percent. The County Office of Education are advisors so they can provide some additional support in terms of what are we looking at. Here are some suggestions to try to get you back to the 3 percent because they want to partner with us.
They want to make sure that all of our districts are all the districts within the county are successful. So it's an opportunity for us to network with them. So. I mean. I would think we're not the only district in this kind of financial situation. So many other
Districts in the Santa Clara County probably would have increased chance of being qualified certification for a person on budget. And that's a good thing. That just shows to the well when it gets the state. And you see all these increases know schools can't make it schools can make their three year projections our projections. Hopefully the governor. Would understand what this kind of issue we have at hand. The dire situation we need to get out of it. So. I mean it might be our first qualified sort of certification of WoW or that all but. Potentially lead to something. More conversations about what needs to be done for our school districts. Thank you so much for making us understand and we are hearing. Across the state especially smaller districts that are going to
Potentially be qualified. And Jason is correct that this is sort of just the initial opportunity for us to. Then look at a plan for righting the ship in regards to the finances. Of the district. And then able to implement those those changes obviously as you've seen some of our districts in the area just like Oak Grove. Have even started with. Much more. Significant. Choices in their case of closing two schools. So you know this is one of those those those opportunities that it gives us time to pause and then look at the options that we have available and then make decisions. That potentially have the meant the least amount of impact on students it will have an impact. When we are making reductions. But you know what we want to bring forward is those reductions that will have the least amount of impact in the classroom and on our students. And so that's part of the process that we will be engaged. Obviously we're hoping that the governor. And the state legislature will make significant investments in K12. But even with that as you know we we were already rejecting cuts in the out years so. You know we're we're certainly very much aware. That. We want to make sure that that district is solvent. And that we can. Do that we are able to make those tough decisions locally and not allow or the state and outside people to come and do that for us
Ok. Thank you Jason for the the very clear. Presentation on what we're facing
Several things that we need to think about. We do have a new governor coming in so that might have an impact. Especially on his recommendations for education funding. So we need to think about that and cross our fingers. We also
We also need to think about what we can do locally. I mean I did read somewhere that a third of the schools in California are facing financial problems. So. This is common. But I would rather think about us our local rather than just say woe is me we're victims because of this. So. I think it's going to be very important that we be a little bit more
Aggressive at addressing the issue of enrollment and stop talking about it and do something about it. So I'm hoping that at this next as this next semester that we. Set up a committee and and have a
Clear plan so that I don't have to keep coming back to you and saying that we would just grow. We can solve a lot of these problems.
I don't think that. I'm very optimistic and I just don't think that. Maybe I'm just not. Realistic enough. But I am optimistic. I don't think we're gonna get to that point were below 3 percent of reserves. I just don't see that happening because. I just think that the board is going to work hard. To help support the district. And providing leadership to the rest of our district to help. Address the enrollment issues. And it's not just charter schools. It's a lot of issues. That's a part of it. But I mean we've already talked about all the issues that involved enrollment from the enrollment report. And I think it's something that we need to. Look at because I'm not just going to let this happen. We just can't let this happen this way. And we don't have any options of you know closing schools down because we need them all. They're all important and they're all strategically placed. So I mean I just can't see us see that happening as well. So that's off the table as well. In my opinion. But I do hope that. We can prove these projections wrong. Thank you for the presentation. This is an action item. So we do need to. I will entertain a motion to. Accept the first interim report
Motion to approve. Item eight point three the 2018 2019 first of report. Second
It's been moved and seconded to accept the first interim report. All those in favor say I. I. Opposed it like it was unanimous. So the motion carries next.
Next item on the agenda is the approval of revised criteria for reclassification of English learners.
And I see Norma getting up.
Good evening. I'm here to give you a quick update on the new English language learner proficiency test but also to request action in revising the reclassification criteria. We have a number of students who have met the criteria and where. The schools are patiently waiting for support and approval so that we can get them reclassified.
So I'll begin with a quick overview of the ell pack.
This is just for your information only I'm not going to go over it but just to remind us that 45 percent of our students. And frankly McKinley our English language learners students and this is just a summary school by school with the number of students that actually took the ell pack last year
So the L pack. Let me just look at my notes here quickly.
The L pack stands for English learners proficiency assessment is the new assessment replacing the salt. The California yields test that will be used to identify students as English language learners but will also be used on an annual basis to see how the students are progressing and learning English and then also to ultimately be used for reclassification. The state and federal laws require that we administer the state test beginning in kindergarten and when upon entry in school to identify them to see if they need extra support and learning the language. So this began in 2018 and we piloted a couple of what I say the royal we. The state school districts across the district piloted the test a couple of years ago and then last year was basically the baseline. The ell pack is aligned to the new English language development standards that were adopted by the state in 2012 and as I mentioned earlier the assessment is real is used for two purposes one is to identify the students upon entry into the school system and the other is to measure their progress in their schooling to learn English.
So these are the new levels if you remember the salt had five levels and we still use terms like intermediate early advanced advanced cetera. We now have four levels on the ALP pack. Briefly. At the level four. This is for. This is where students are have well-developed skills in English listening speaking reading and writing. And what I would like for you to pay attention to is that the term that the definition here says that they may need occasional linguistic support. So what this means is that students can function well in a classroom what their grade level peers they're able to understand content they may need from time to time support from their teacher or from their peers who are scaffolding language and academics. But this is really considered bridging because they are bridging from being an English language learner to being a proficient student in general education classrooms moderately developed is the level 3 and again special attention to the words like to minimal linguistic support. So these are students that are advancing in their language and may need some support from teachers or from the teacher and from peers in understanding the content. And this is also part of that bridging process and to proficiency. Level to somewhat developed so a student discourse scores is somewhat developed may need moderate to light linguistic support and is considered to be at the expanding level of E.L. D. And then level 1 is our beginning beginning students who have minimally developed their language skills and will need substantial support in understanding content and performing academics. So on the next slide understanding those four levels here is how we.
This is how the new scores are reported. A student who takes the El pack gets a score. Can you hear me. I keep hearing that microphone popping.
You receive an overall score from 1 to 4 as I just described. But then if you break the overall score apart they're going to have an oral composition score that's also scored 1 to 4 and the written and I'm not really sure why the state named it written because it really means is reading and writing. But so when you see the written composition think of the literacy. So reading and writing together and you can see that in the diagram here. So this is how parents receive reports and they will see the results of their students level. So they'll get the overall. And then they'll get the oral and the written. This is a chart that quickly shows you how the El pack levels are aligned to the EOD standards. I kept using words like emerging expanding and bridging so you can see here a student at level 1 is at the emerging level of yield D a student at Level 2 is at the expanding level again requiring moderate to linguistic support but you can also see that the expanding level moves into Level Three and a student at level four has well-developed skills and is considered bridging again bridging being able to again access grade level content with their native English speaking peers. This is a quick snapshot of our El Pax scores. This is the first time we've received these scores as a district I'd like for you to look at this chart. When I first saw this I kept looking at it across. So that's why color coded it in columns. So for students that were tested in 2018 you have a breakdown overall where they are. 32 percent of them being at that high level at level 4.
And then you can see moving on down 14 percent being at the at the emerging level at the beginning of their English language development and then you can see the oral language you can see that 45 percent level 4 and 31 at level 3 meaning that our students really have good solid skills and there's listening and speaking but look at written language across the board at all levels. Writing is an area of need and usually for reclassification that's the domain that's the toughest two to master is the righty.
So now I'd like to talk to you. Now that I'm giving you that quick lesson on health back with the four levels the anvil alignment of L.D. what we are proposing for reclassification criteria so if you recall the California yields test was the language that was used to measure English language proficiency to determine if a student was ready to be reclassified. So now we have to look at ell pack. The state has not given us. Those cut points so to speak on where. They're not telling us what levels to refer a student for our to recommend a state for reclassification they're letting the districts choose and to use their own judgment. And so we looked at our El pack scores and and in comparison to the salt we met with teachers on the curriculum instruction assessment committee we talked to our principals and then ultimately we talked to parents on the district English learner advisory committee and with their input and comment. This is what we are recommending.
So here are the here's the criteria again for Ed code. These are the four criteria that need to be met in order to reclassify a student English language proficiency meaning alpaca performance and basic skills which is the spark that the students take that's the state assessment. But we also have as at the local level we can choose other assessments that would assess student to see if they are meeting grade level content. We must consult with the parent doesn't mean we asked for their permission but we must work with them and see if they feel their child is ready to be cross reclassified and then the teacher has input in the process as well. So we are recommending an el pack overall level four because we feel that we want students to have well-developed skills. I have to be honest with you we surveyed districts around us and some of them war are proposing to reclassify students as low as level 2 and and and 3 and we just felt it was it was pretty well there was strong consensus that when we reclassified as students we really want them to be prepared and to be successful in grade level content. So we are recommending a level four with oral composition of being three or above. Remember it goes one to four and the written composition three or above.
For the basic skills criterion we are recommending that students be at grade level on the essay back so they need to meet or exceed. However we may have students that for some reason maybe didn't take the essay back maybe you have a second grader or a first grader who don't take the essay back. So we have other criteria that we are looking at and I believe this is criteria that has been used in the past. So one would be the star reading the Renaissance assessment that we take as a benchmark assessments in the district. So at least a six point o instructional reading level at grade 8 minimum for grades one day eight the 45 percentile rank has been one that has been used according to Taylor. And when our assessment uncoordinated she says that this is pretty much the grade level PR ranking for grade level and then we have our new literacy assessment called The Next Step Guide in reading assessments. So with children in K for a second and third if they meet or exceed that assessment then they are considered to be a potential candidate for reclassification. So there's some choices here and this is something that an option that the state gives us in choosing the criterion at our local level. Parent consultation is one of the criterion that we will continue.
Obviously it's state required to work on face to face meetings with parents is always preferred a personal communication. But definitely parents have to sign that request a kit reclassification form to indicate that they say they support the recommendation and then the teacher evaluation it could the teacher would have to agree that the student is ready and we are going to be at one time Franklin McKinley required a grade level writing sample. And so we are bringing that back to demonstrate that the student is ready because we felt that the cell writing wasn't as strong. And so we felt that we wanted the teacher to actually provide a writing sample or an on demand writing sample that would show that the student has the writing skills again remembering that writing is always the most challenging of the four domains in order to meet reclassification. So what about our students with disabilities. So the state is really focusing on English learners with disabilities and making sure that we are not keeping students from being reclassified because they are unable to meet one of those criteria and so they give us the option to look at multiple criteria. And this is all also part of that code. So the IEP team plays an important role in determining and supporting when a student is deemed to be ready for reclassification and as part of the board item I provided you with the criterion that we are recommending.
So far the English language proficiency the state says that for all students who have asked who are English learners and and our students with disabilities we must always try to have them assess what the ell pack we should never say oh this student it has an IEP they shouldn't take the LPN we are required to administer the out pack and with accommodations or modifications as necessary but that is to be determined by the IEP team or whether an alternate assessment needs to be administered or considered but we are not going to ever dismiss the impact because a student has a disability. So the key question that the IEP team has to ask is when they are looking at the English proficiency. Is this a matter of language or is this a matter of the disability. Because I know that there are occasions where students with a disability. You know it's like the student has a disability. He's never gonna score high enough on the LPA. So we have to make sure that the student has the language skills like native likes peers to demonstrate the proficiency regardless of. Disability. For the smart for the basic skills again I have here all of the criteria that I spoke of earlier because we want to make sure that students we are expecting students to to strive for their highest potential.
But we also have the option of looking at the California alternate assessment but there may be other assessments that the students are taught that the students with IEP are taking. That would demonstrate that they have the basic skills to demonstrate proficiency and so this is an example of what the IEP team might consider. Does the objective assessment measure English language are indicate that the students performing at a range that enables them to compete can compete effectively with their English speaking peers. So this is an apple again of some of the questions that the IEP team would need to answer and then demonstrate supporting documents to show that they are meeting this criteria. Parents would be consulted and a student portfolio with classroom examples I'm including writing would as as as appropriate would be included. I invited Miriam to stay for the meeting because in the last few years they we have been looking at students with IEP. And we have reclassified students using an alternate means which I think is really proactive on our district. So in a little bit about the process with your approval of tonight's criteria. We are ready with our lists to disseminate those to the sites so that we can begin the process all of our forms are being updated and we want to make sure that we communicate the new the revised reclassification criteria especially working with our IEP teams and all of our staff in special ed to really make sure that we have a tight and comprehensive process for looking at all of our students who potentially could be ready.
Usually you know in my experience I've been doing this for a long time there's usually two big windows during the school year where you really have the big push for reclassification. Usually you have students that meet most of the criteria but then usually it's the writing or maybe the students are short on some of the basic skills especially if they're doing runs star or a next step step guide really. So in those cases we want to make sure that the schools have a proactive plan for how they can support the students. And then we review them again in the spring. Title 3 mandates that used to be two it is two years in the state but the federal government requires us to monitor the success or monitor the progress of our reclassified students. So once you are fap as we say it we don't leave the students alone. We check in with the teachers we work with the principals to make sure that the students are doing are performing.
And if the students are on needing support we are required to provide that support. So in conclusion I'd like to ask for your support in approving our revised criteria for reclassification. So if there are any questions I'd be happy to answer those questions.
Personal. Thank you for the presentation. So going back to slide number 13 where years. You mentioned something about the guided reading assessment for K through third grade. I'm curious how is that currently administered. Those are really young kids.
So if it's administered one on one. So that's the teachers are trained in guided reading and in the components of early literacy we call it foundational skills. And so they listen to every child read and then the teachers are trained on how to identify the errors and then analyze the error so that they can intervene and provide the instruction that the students me.
So with the special ed students how is that modified.
I think maybe Miriam you can answer that question.
I think that teachers are the program specialists work with the schools to make sure that the modifications and the accommodations are being followed as per the IEP. But maybe you can elaborate when one student has accommodation and modification their IEP that carries for all kinds of. Things they do in the classroom and all the other assessments are taken and they do consider all the accommodation and modifications. So then you're saying that if that student doesn't have a modification specifically written in the IEP
The tests will be administered exactly as a genius student if they do not have one. Ninety nine ninety nine percent of the student with disability do have accommodations. And modification or modification in their IEP. For example if a child is in a classroom that does not have the verbal ability is pointing some and it is says that they could that the student could answer by gesture or point team that will consider that want to know an understanding of the child of the language or the questions asked. In our students given additional time is not typical student does too. So they can be able to process the sort of accommodation.
It is not a time test. So most of all teachers they really consider that.
The other question I had was on slide 16 I mentioned that you could provide an alternate assessment called I pronouncing this correctly the program.
Yes. Again how is that different than that begins.
Borderlands is a kind of standardized testing.
But look at the students overall it's developmental as well as the standardized testing for the students that they are not able to take ell pack or for some reason they could take that test to just show their performance their achievement. So to understand that really is not being able to get the score as like all the other students do with ell pack because of their disability not not not because they don't know the language because their students are receiving instruction in English
At this time. Is that the only alternate assessment that is what the committee actually last year they came up with it because they wanted to look at something that was more standardized rather than kind of like
Like they had Al PE before. Output is not a standardized it's not really I don't know and you know familiar with that or not it is kind of observational tool is not as objective as Borges. The other question is do you think representation
At the Palmer. So. The understanding is we're moving from cell and we're going with Al pack and January 20 19. And. Sorry if I. Sound like. This is more finance than anything but is there a forecast if. We're going to be classifying kids more with a transition
Or less. I don't know that yet. We don't know until we actually administer it because it seems like we're going towards a realm where. The kids have to be. Developed in order to be. Reclassified whereas other districts as you said are going with level 2 which is only somewhat developed and I'm just. Really. Boggles my mind right now that districts would. Have that and I don't see the reason for it. Maybe elaborate more on why other districts would. Go over to level 2 and so forth. I'm not sure unless
They're motivated to reclassify more kids and that was a philosophical question that we asked ourselves do we want them to have minimal scores. I mean minimal ability to be reclassified. We talked about then they become struggling students and we reclassified maybe two prematurely. So here's here's what we felt that the state is not telling us giving us the criteria. This is a local decision. So with your approval we're going to move forward with it and then we'll re-evaluate it. And we actually want to you know as you saw in an earlier presentation that I gave our affect students do very well in Franklin McKinley. So it's something we're going to have to monitor. But we felt really strongly about you know the word moderately and then well developed was was kind of where we said we really want our students to be well develop an end and an English language learners always an English language learner I would say that I was teased that because I am an else you know I was the ELL student so they're always going to need support.
So why not give them the opportunity to to participate you know not that they not. But to really be participating with their native English speaking peers and working out that rigorous level. So I'm happy to come back and give you a report to see how it went but some districts are have decided to do four level four.
Oh I wholeheartedly agree with you. I mean we shouldn't prematurely. We were simply in a position to ever prematurely classify a kid who. Could potentially you know once again to the more rigorous system and realize Oh I really don't understand the concept you know the English language which would hurt them even more in the long run. I'm just trying to understand why the district has chosen this goal with a level two other than. Maybe financial reasons maybe it's just to make the statistics look better. I just don't know. But I do agree that in order to be a cause of a kid to have to understand the concept of the English language at the basic level. Thank you for presentation again. I'm just curious what the reports are the results will be transition
It has a couple of questions and thank you for getting the data to me. Earlier slide asked for data specific to. A comparison based on the Chris Harris specifically but actually both for students with disabilities and without for the academic criterion. So one of the questions that I have as a follow up to that. In terms of the academic criterion I'm trying to understand is are we. Truly making this equitable for our students. Are we setting the bar to a standard where their English only peers are also able to meet. And I'm specifically in this case looking at it. The criterion for students with disabilities. And so if only 12 percent of students with disabilities are meeting or exceeding the standard for us back. I understand we can look at alternative criteria and with or against specifically is that Zuber against being used regularly as part of our annual IEP. Or is this something additional that teachers are now going to be. Expected to implement as they're considering additional academic criteria.
Or dance is not selected to be used as their annual unless it is written in their IEP as an alternative. It just has IEP driven. So if it is not they do not use because you know that if the student has an IEP any kind of assessment you want to administer on one student you have to have an assessment plan. So sometimes you may have to go that drought for some lots of other reasons like for example if a child is. Selective mutism for example but cognitively do a lot of things. But the speaking and answering the oral part the child is not going to participate. So you want to have other means. To show that the student is at the profession C level or it is because of the disability
Right. That I understand that part in terms of determining what specific areas and I know this goes back to the salt of determining which alternative areas to the salts. I guess my specific question though is with some big gaps specifically if you're saying it's not something that's typically done as part of the annual. This is an additional assessment then. Think of it the way to phrase the question because the is back. Only 12 percent of students are meeting that standard are students with disabilities and that's far English only peers. So how is it then equitable that we're saying that our students with disabilities need to meet that standard when they're English only peers are not meeting that standard. In that case like it should be a larger percentage of students who are then going to be expected to take. On alternative assessments
So that I think part of that there's the other.
The other assessment that they do take is the star run. And so that also can be used. And if that. Is what the AP decides and it doesn't it doesn't. They don't have to go to the programs but I understand your point in regards to. That. Only our students with a piece after who we assess with an alternative assessment and in how equitable that is. But at the same time. It is trying to discern whether they have the disability you know that the disability is not impeding their ability to show their proficiency and I think that's that's the only reason why you would use the alternative assessment. That student with student I don't have I don't have to because there's no concern about a disability impeding their learning. So there are other assessments that they take like the Star ran outside of the cast as well because obviously that is very low for our students not only where students are with IEP but are just in general all of our e-mails have a very low percentile meaning the standard
I guess to backtrack a little bit with the reclassification criteria. Specifically I know. One of the questions I ask you email which was clarified that the actual criteria hasn't changed. Besides it being from Salt to the US prior to the attack and so with that change I'm just wondering. Why this process wasn't started earlier. Also because I do feel we could do more due diligence with looking at what other additional alternative assessments. Could be looking at. And there's other districts that are also looking at additional alternative reclassification especially for students with disabilities. Right. I mean twelve percent is that we should be looking to increase that. And that's one of the reasons why the committee last year really. Took this on because we knew that we needed to do
Create a different criteria for students. And so that's one of the reasons why this was done last year. The state you know just a month ago released what we were waiting to see if they were going to actually have a say criteria like they've had in the past. And they they didn't. And so they they they deferred another year. And left it up to us to make that determination. And so one of the reasons why we're moving forward is because the South gets old. We don't have new scores for students. The only thing we have is the alphabet. This is one of the reasons why we're bringing it forward now because we know that the students OS scores do not reflect their current proficiency.
The state is also going to be you know releasing points soon. And also I understand that there's work at the state level in regards to looking at alternative assessments for. Students with IEP. So this is greater than you know than just ours but I get your point in regards to the work that we have to do here to make sure that it's fair that it's consistent and that students with APIs are not put at a disadvantage. So I'll also add along with Mr. Cruz's comments that
As I was preparing for today I have been reading and studying other L.A. Unified has a big push on alternative and so I think the state at the state level this is a big area of concern and focus for them. And so recently they are going to be putting together some support in this area. And so I just also want to say we don't want to limit it to the programs or you know because I think we're still developing and designing what this alternative classification could be for us students. So I just want you to know that it's not that what I'm presenting tonight is I mean this is the end all be all final. I think it's still an area of work for us. And I'm you know working going to work with as part of the resolution.
This is an area that could be something that we take a good you know good effort towards. So I just want you to know that it's not you know it's not going to just stop here.
Just a partial follow up to that then. In the meantime since this is you know if the board approves this if this is the criteria we're going with. How will this be rolled out to teachers and staff specifically with alternative reclassification so that they're prepared in the meantime to work with the IEP team in determining.
So there has already been I was actually pleased when to find that there is already a process that's been written up and develop there's a worksheet with a series of questions that IP teams have to answer. So we need to work with our special education special educators and our principles to come. Well first let me backup. I will need. We will need to come up with a very well-defined process and then we will need to work with our sites to make sure that they understand the process and they are following the process so that we are number one not reclassifying students that are not ready. And number two that they understand what the criteria actually means because really we should be aligning the work. To the E L.D. standards to making to being sure that they actually have met the proficiency and that they have evidence to show that. So to answer your question we will need to come up with a very specific process taking what's already been done because I saw that they already have forums. But I think it needs to be a little bit tighter and so we will work with our principals on our special educators to make sure that we implement it that way.
And obviously we will have to communicate in various forms and multiple times. Miriam meets with each. Sort of classification the site was the speech pathologist and the case manager. And so through those face to face and also through other means and certainly working with our principals who are representatives of those IEP is to make sure that they understand the process and that they're following it
Thank you both for your efforts. Thank you.
Thank you for that presentation Norma. Very uncommon encompassing.
So this is in line with the yield the the roadmap for each of the learners. Right right in line with that. Okay. I'm just thinking in terms of the finished product our student that we set on to the high school level. And where we're at ultimately. With that with those graduates you know in terms of how many of them have really. Met the criteria. In terms of moving forward you know maybe that could be for a future for a future meeting you know you might bring back information regarding our kids as they graduate from us and move on to the high school level. Work or they add in terms of classification.
That's a great research to do is to follow our kids and to see how they're doing in each side and to see where they end up.
So yeah that's definitely something we can do in the future. OK. Thank you. That's all I have.
And thank you for the presentation. I'm equally concerned about the special ed the students with disabilities version of it. I'm curious to see how well that's going to work. I almost think that be we should revisit this at the end of the year and take a look at what you know maybe come back to the board with some kind of a shorter presentation on that specific area to make sure that we are addressing equity in our education for all students. I echo Mona's comments on equity and I think that's important. It's important area as well as what Terry said regarding the administration of the assessments as well. I do have one quick question. It's a short one. The California alternate assessment that another assessment.
Yes. So the students who. Do not take the Smarter Balance the back can take the alternate assessment and I think it's scored with three levels.
Do you want to talk about Texas. Is it them. Is it the students. I think it's the students that are able to take it.
Again it is it is an alternative test for a student with IEP. It is determined at the IEP. If the student is not. For whatever reason at the IEP team determined are not able to take back. Just like general education then they take the California alternative assessment which kind of like. The contents basically is the same but the way it may be simplified and for the student to comprehend faster and be able to answer as we modify sometimes to carry color. So that's basically apply to those students that they are probably have some cognitive challenges as well that they require to take a different kind of test. To show their knowledge of what they
Thank you. Okay. So Mr. President before I move on um I don't think we're realistic that we end up meeting in the next minute. So I'd like to make a motion like the motion that we extend them past 10:00 P.M.
Okay. Is there a second
It's been moved and seconded to extend the board meeting past 10:00 p.m. All those in favor say I. Hi. It looks like it's unanimously said. Board member Sanchez I've got a moment. OK. So it has this carries. So thank you for the presentation. This is an action item so I will accept a motion to accept the the agenda item. Reclassification. To item eight point zero for approval for the revised criteria
English in their second.
He's been moving in second to approve of point zero for all those in favor say I. And it's unanimous for those present in the meeting. The motion carries. Okay. Item eight point zero five authorizing conveyance to the CSA of a deed easement.
And right away. And this is in follow up to the other carry. We just had.
Yes. And this is a follow up to the previous board meeting where we have the resolution of an intent to convey this easement to the city of Santa Fe. Just the time I'm going to try to keep this very short. This is a win win the state or the city of San Jose is capitalizing on some state grant funds to help improve our sidewalk at McKinley. It also connects a trail that the city wants to finish off. I think this is a win win for for the district as well as for the city and our community and it's the district's staff's recommendation that the board approve this resolution as presented and provide the easement to the city of San Jose
Any questions from the board. No questions then I will entertain a motion live to provide him eight point zero five resolution number of twenty eighteen to forty five second. I second that.
Ok. The movement seconded to approve resolution Resolution 20 18 dash 45. All those in favor say I. I. And the motion carried a unanimous. Without. A trusty Sanchez. OK we'll move on to item nine consent items. First of all before we go to the consent of any member of the public we address the board I can say right before the board's consideration of the items in accordance with board bylaws 93 23 individual remarks will be limited to three minutes otherwise stipulated. So is there anyone in the audience who would like to address the consent items. I will entertain a motion
To approve items 1 0 1 2 0 6. Second. Second
It's been moved and seconded to prove items nine point nine point zero one nine point zero six all those in favor say I. I. Did. Okay. I don't hear any name so it sounds like the motion carries it's unanimous. We're on to item ten. Point 0 1 and I gave an opportunity for the public to speak to any of the consent items so I will entertain a motion for ten point zero one.
I make a motion to approve item number ten point zero one.
Or second. Second. It's been moved and seconded to. Approve content and ten point zero one. All those in favor say I. My. Vote is unanimous. The absence of Sanchez where we can officially generate free gets back will all be gone. Item Z item eleven. I'll entertain a motion to approve concerning item eleven. Items. That. Should prove eleven point zero one two. Three. Second. Second that. It's been moved and seconded to approve consent items eleven point zero one point zero three all those in favor say I. And the vote is with the absence of board members Sanchez. OK. Item twelve point zero one personnel report in less work to read that
Says the employment. I moved him up. I move that the personnel report be approved as submitted. And that the employment for the following employees be approved. Staff need. To. Para educator as DC Lauren and whore hay Ochoa van driver. Transportation
Error second. It's been moved and seconded to approve the personnel report. All those in favor say I. And that is unanimous. With the absence of. Trusty Sanchez. Item twelve point zero to November 13th when he eighteen board meeting minutes. I'll get the members a chance to review the minutes. Like they already have some will entertain a motion. Item twelve point zero to. It's been moving seconded segment to prove item twelve point zero to the board meeting minutes
You with us second. Okay. You okay. All those are very say I II and the the motion present and oh well attention. So for 0 1
And the motion carries the item twelve point zero three. Appointment of Phil Renteria and Tony Corrales to serve a second term on the measure H. Bond Oversight Committee.
I'll just keep this quick and a short time. These two members of the CBC have. Performed
Marvelously as oversight committee members. Their term has expired and we want to renew their term on the CBO sea. Mission is included in the comment section of this board agenda item. Tail entertain a motion or are there any questions. To approve
0 3. It's been moved and seconded to approve. The appointment of. Rented villa and Tony Corrales
Choosing Measure H Bond Oversight Committee. All those in favor say I. And the vote is unanimous. Motion carries item twelve point zero for adoption of the 18 month board meeting schedule. I'm sure the board members review that. The questions about the schedule. CNN and entertain a motion
To approve. Item twelve point zero for
I can. It's been moved and seconded to approve the adoption of the 18 month board meeting schedule. Item twelve point zero for all those in favor say I II and the vote is unanimous. Motion carries item twelve point zero five twenty nineteen board governance calendar.
Any questions from the board members regarding that. I would like to. Make an addition I don't know if that's possible or. To. Add
This to the lady awareness month of the month of October.
Question on that. Does that mean. I mean is it a resolution to make October Disability Awareness Month. So we should do that in September then introduce a resolution
So we're on time with it. Without knowing. Signers Any other questions. I'll entertain a motion to approve the governor's counter with the amendment
To approve. Item twelve point zero five with the amendment. Second
All those in favor of approving the governor's calendar 2019 Board of Governors countered with the amendment. I. And it's unanimous. The motion carries. Item twelve point zero six resolution number twenty eighteen dash forty six.
Any questions on that.
And this is just the procedural certification of the votes. We already did this certification for the three board members that ran unopposed and this is the one that was conducted as. The election. I would like to note that Mitt Romney did not lose one precinct
Regulations. Excellent. Motion. You don't have
To provide him twelve point six. Resolution Number twenty eighteen Dash
Your second OK it's been moved and seconded to approve a resolution twenty eighteen dash forty six. All those in favor say I. And motion carries this unanimous item twelve point zero seven twenty eighteen delegate assembly nomination. Yes so this is brought forward for the board to nominate for delegate assembly. The nominations. Within our board right where. Anyone any any other district in
The board. Absolutely in that case I would like to nominate our most veteran board member. Jorge Sanchez to the CSB a delegate assembly nomination. Any other nominations. Just a note I don't know if you read the delegates list there are a few delegates that are not going to be returning because they're you know they were not elected or they were elected to a higher office or if not a higher a different office because we're all equal so. Since our No no other nominations we will close the nominations and
And take a vote to approve our recommendation right. Do we need to prevent new
And we can affirm the nomination. All those in favor of affirming the nomination for George Sanchez as a delegate with CSPI. Please say I. The motion is unanimous.
Well you see here. You should stay and stay. So the words are what. A twelve point zero eight disclosure a collective bargaining agreement with classified employees association in accordance with HB twelve hundred and a B twenty seven forty six the district must make a disclosure of collective bargaining agreement
For any changes to the current agreement that has a fiscal impact on the district's general fund budget. This disclosure must be approved by the board prior to a submission to the county Office of Education. To to shorten this a little bit. This is the impact of providing a salary increase for our CSA members based on our contract and the financial impact is approximately five hundred and four thousand dollars for our district that includes both General Fund as well as expenditures outside the general fund which includes the food service and bond fund. In questions from the board
Then I will entertain a motion to approve or just motions approve Action Item twelve point eight. Second it's been moved to
Approve the disclosure of collective bargaining agreements ESEA. All those in favor say I. The vote is unanimous it carries to twelve point zero nine CSA a salary increase.
So the next step to that is I'm bringing forward the CSC a salary increase the tax calculation for the 1819 school year is a 3 percent increase. There is an M O U that is attached to this increase. We're proposing a one time three percent on base salary schedule but the M.O. You just state that if LC FFO revenues increase by 400 K and the 3 percent would become ongoing or if there's any FMLA increase for 18 19 which is ongoing then CSA would also receive the 3 percent ongoing. And I would like to to take the time to thank
Esea for their consideration at this time and knowing that our budget as it as it stands today because it always changes is is in need of reductions and that they are willing to forego the ongoing salary increase if those those assumptions continue to be the same. But certainly if the district receives more money than that we would make good on our promise. Per the contract and make that I'm going to I really want to thank publicly thanks ESEA for the four for their consideration and in this matter
Any questions from the board members.
I'll entertain a motion I like to make a motion item twelve point seven nine at two thousand eighteen antiques ESEA salary increase. Can that. It's been moved in seconds to
Accept the salary increase for CISPA. All those in favor say I. I. And it sounds like it's unanimous the motion carries. Twelve point one zero recruitment schedule and out-of-state travel. Paula
I'm bringing forward the recruitment schedule for the 18 19 school year. We need approval for for recruitment travel and we are still even though enrollment is dropping we still have a high need teacher shortage in the area of special education math and science. So I am bringing forward the recruitment schedule for this year. Any questions
Just happy travels Polish Happy traveling. I would like to say that I. Like the fact that you're doing a lot of in-state local recruiting because I've seen as go all over the United States. And I haven't seen
Measurable results from that. So I appreciate you looking at our budget saving as much money as possible.
Absolutely. Even even on this schedule as we move into the spring and we are able to solidify specifically what our needs are many times we adjust this and don't attend to everything. If we don't have the need to do that we don't do. It
I didn't see Fresno on there though. That's all right. Okay I will entertain a motion
Motion to approve action I'm told point 1 0 the second. It's been moved and seconded to approve the
Recruitment schedule. Out-of-state travel. All those in favor say I. I'm in. The vote is unanimous. Motion carries. Item 13 cases from the superintendent and I'll keep it short. I do want to report out that I met with the Rock Springs Neighborhood Association last week and address some other concerns in regards to the work that we're doing and with sounds as sounds the city and the city Saturday and with the crime prevention in regards to the conditions that currently are
Taking place just behind our building and the route that students and families take as they walk to Shirakawa. And so we're working together to come up with a comprehensive plan with the city in regards to mitigating some of that. We're also looking at starting up a concept that is called the Walking School Bus. So with some parent volunteers that would be committed to staying with a schedule that students could then join the volunteers as they walked to and from school and then being received by by the administration. The staff here at Shirakawa so we will keep you posted in regards to when we launched that and how it goes. On Saturday I was over at CTA as the students did care packages for donations to the Bill Wilson Center. They had about 150 packages that they put together with a personalized card and a need to each one of the packages. So I'm very proud of the fact that they're doing that. Had the great opportunity once again to be at the breakfast and at the shop with the Cobb shopping spree. It's an amazing event seeing the students and seeing the officers engage in that way and just the joke that the kids have as they go through the entire store trying to find something to buy from their list and trying to find those those those ban those sales.
One other thing that target does actually. Add some specific things out there that are even priced even lower just for this this event so that they know that a hundred fifty dollars is going to go even further. And then lastly got the opportunity to be at the immigration office with a board member Carrie and me Mona and former board member Omar as we stood in solidarity with one of our parents from Aviles and ended up being very positive because the news was and that he had he did not have to present himself to the immigration office and that that wasn't rescinded. So. Even though it was a six thirty in the morning it was a very very emotional and very positive. Event. I had the opportunity to be there in support of our families.
Thank you. Okay. We will now move on to. Board member reports fourteen point zero one and I'll start with Mona. And
Have the opportunity to attend the CSB conference and learn quite a bit and there's still a lot more to learn. So. Vitiated. For Internet truth also is allowing members. And senators. Also need to be a thought partner in a lot of the learnings that I was doing. And was able to also attend the CSA a holiday party and I think one of the biggest things from that was just being truly touched in the reminder of all that our staff does and how many people it takes to run this district. I mean to hear about you know just a reminder of other things to be grateful for it just it's really everyone's role in supporting our students and community that I'm immensely grateful for. And just lastly just to echo what Superintendent Cruz said about standing in solidarity with our parents. I think it's important for our community and families to see that this district is here to. Protect our students right to an education in this case. We know that. Families safety and well-being has a direct impact on a child's ability to do well in school. And so I was glad that we're able to support in that way and I hope the district continues to be supportive of our families. We're dealing with
The challenges that exist right now.
Yeah. And also the CSB a conference which just very good had some good speakers this year also a delegate assembly before Douglas somebody was shot to one day. It's always been one and a half days but this time because of the labor problems that we had down there. So so the shortage is the one day which was turned out turned out OK and. Went to the Christmas dinner ESEA was invited by ESEA board. So I want to thank them for the invitation. That was really nice. Nice to see you. You know all the people who attended whether there was a big group three Flynn's restaurants that was really nice. Very very nice
Event. And that's my point.
Thank you. No I had no report. I just want to congratulate everyone. Except for Georgia on their plate to congratulate you
On their election and re-election bids. I'm. Looking forward to working you with all you with this next term
You carry a baby board member we have a report.
I don't know if you can. Just a quick one. So I also had the opportunity to go to the SBA conference and attended the new board member orientation. I was there like four days. I learned a lot and there's still a lot more to learn. But it was an amazing experience I got to network with a lot of people and I also attended the press conference earlier that pact had for supporting Emily and our district. That duck knew and family so I was good to see my MO nine other
Ok. Thank you and. I would just like to echo Tom's remarks about congratulating all the. The re-election. The election results. So it's great to see a new board member. Come aboard and especially more importantly a parent. Being on the board. I think that's very important. For us to be at a board member that represents all. Constituents. So congratulations for that. And then I also want to wish everybody happy holidays because we won't be back until next year. So just wish everybody including our are classified and certificated. Folks in the back of Happy Holidays and and and best wishes and we'll see you next year. OK. So any agenda item requests. I would like to request an update specifically. Perhaps following the Al PAC. Results. Just to make sure we're continuing to monitor. The rest of our English language learners. And. The others
Ok so we don't have any future business future meeting dates. Please read your e-mail even though you'll be on. Break which are great for read your e-mail because we we are going to work on scheduling in order to treat in January early January before our first board meeting. So or around that time may not be before January 8th it might be after. Our first board meeting is on January 8
Which is also Elvis Presley's birthday.
I know that I just know it. I
Was even a fan of his so and then we do have a future board meetings that you can read right there. We do not need to go into closed session again. So I will entertain a motion to adjourn to adjourn again. It's been moved and seconded to journalism favor say I. I. We are now adjourned.
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