Community Use of Facilities
Franklin-McKinley School District offers the opportunity to rent facility space for community events. Some examples include sports leagues, community events, and educational events. If you are interested in renting facility space, please contact Kayin Ferranti, Executive Assistant of Business Services, at (408) 283-6020 or email at kayin.ferranti@fmsd.org.
The Franklin-McKinley School District is pleased to announce a new online facility request and rental system designed to provide a convenient and accessible user experience. With our new online system, reservation requests can be easily submitted and quickly reviewed by the district. Renters have the opportunity to view facility photos and descriptions, see real-time availability, get estimated quotes, and pay online. To view the district's available facilities, please click the link below for more info:
Facilitron
If you need any assistance setting up an account and/or placing a facility use request, please contact Facilitron at: support@facilitron.com, or by calling them directly at 800-272-2962.
Use of District Facilities
Franklin-McKinley School District (FMSD) facilities are provided primarily for the education of students. District facilities are available for community use when the activity is consistent with the best interest of the District and does not interfere with FMSD educational programs. The District does not rent facilities for personal parties, including weddings.
Use of Facilities Classifications and Fees
| Group 1 | District and school-sponsored groups, clubs such as Boy Scouts, Girl Scouts, student body, PTA, and school employee associations. Users in this group may use district facilities at no cost, Monday through Friday. As long as the custodian is present, and the event does not take away from the custodian’s normal duties there will be no charge to this group. Weekend and after-hours services require a custodian rate of $100 per hour, with a minimum of 4 hours. |
| Group 2 | Department or agencies of local municipal governments. Community organizations, clubs and associations with 501c3 status (documentation is required prior to approval of application). Government agencies not charging fees or when use is for a community meeting, including non-profit organizations operating for the benefit of youth of the community. Weekend and after-hours services require a custodian rate of $100 per hour, with a minimum of 4 hours. |
| Group 3 | Businesses, insurance agencies, recreation leagues, religious organizations, book readings and signings, including profit organizations. This group consists of organizations that are engaged in recreational, educational, political, economic, artistic, civic or moral activities which conduct their meetings for their own membership or personal gain. Weekend and after-hours services require a custodian rate of $160 per hour, with a minimum of 4 hours. |
Custodial Fee
All weekend and holiday usage at school sites and the District Office requires the presence of a custodian. Custodial work conducted outside of regular hours will incur an off-hour rate for all groups. The rates are as follows: $100 per hour for groups of 1 or 2 users, and $160 per hour for groups of 3 users. This applies to overtime on weekdays as well as work hours on holidays, Saturdays, and Sundays.
A custodian is required for all off-hour requests, as well as for any weekend or holiday usage, with a minimum charge of four (4) hours. Please note that the use of restrooms also requires a custodian.
Facilities Fee
Facility |
Group 1 |
Group 2 |
Group 3 |
| School Site Multi-Purpose Room | No charge, Mon-Fri | $33 per hour | $65 per hour |
| Gym (Indoor) | No charge, Mon-Fri | $33 per hour | $65 per hour |
| School Site Parking Lot | No charge, Mon-Fri | $20 per hour | $33 per hour |
| School Site Fields* | No charge, Mon-Fri | $52 - $113 per hour | $62 - $175 per hour |
| School Site Asphalt/Playgrounds* | No charge, Mon-Fri | $21 per hour | $31 per hour |
| District Office Board Room | No charge, Mon-Fri | $57 per hour | $113 per hour |
*The Facilities Fee varies by site.
**Sur-charges may be applied for off hours, weekends, and holidays.
*** A 25% deposit of the total reservation cost is required at the time of booking. This deposit is applied toward your final balance.
Insurance Requirements
In order to use any facilities at school sites or the District Services Office, a certificate of insurance is necessary. The person or organization renting the facilities must upload a copy of their Certificate of Insurance (COI) to Facilitron for validation. Any applications for facility use will not be reviewed until a COI has been validated. Below is a general insurance requirement for reference, but additional insurance may be necessary depending on the activities involved in using the facilities.
Item |
Occurrence |
General Aggregate |
|
Commercial General Liability |
$1,000,000 |
$2,000,000 |
|
Sexual Abuse or Molestation |
$1,000,000 |
$3,000,000 |
|
Certificate Holder must list exactly as: Franklin-McKinley School District 645 Wool Creek Dr. San Jose, CA 95112 Additional Insured must be listed as: Franklin-McKinley School District 645 Wool Creek Dr. San Jose, CA 95112 The Additional Insured Endorsement must be noted on a separate form that accompanies each insurance (Accord) certificate.
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